Purchasing Assistant ( Logistics Procurement )

QUALIFICATIONS

Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or any related field.

Fresh graduates with relevant internship experience in supply chain/purchasing are welcome to apply.

0 to 2 years of experience in purchasing, procurement, or supply chain coordination (logistics or freight procurement experience is a strong plus).

SOFT SKILLS

Contractual Precision: High level of accuracy and meticulous attention to detail when reviewing contract terms, rate tables, and legal compliance documents.

Organizational Agility: Systematic approach to archiving, tracking renewals, and managing physical and digital contract repositories.

Negotiation & Communication: Strong verbal and written communication skills to negotiate favorable vendor terms, resolve issues, and maintain effective working relationships. (The ending of this line is obscured in the source image.).

TECHNICAL SKILLS

Data & Analytics: Proficient in MS Excel (VLOOKUP, Pivot Tables, basic data analysis) to evaluate vendor rate sheets and track freight spend.

Logistics Acumen: Basic understanding of domestic/international freight (3PL/4PL), trucking routes, warehousing operations, and Incoterms.

Documentation & Records: Ability to manage Purchase Orders (POs), RFQs (Request for Quotations), billing reconciliation, and vendor rate cards.

KEY RESPONSIBILITIES

Contract Administration & Repository: Maintain and organize the centralized contract repository for all 3PL providers, carriers, and warehouse service agreements; track key milestones, contract terms, and expiration dates.

Renewal & Expiry Tracking: Monitor contract timelines and send proactive alerts to management 60–90 days prior to contract expirations or required rate renegotiations.

RFQ & Rate Card Vetting: Assist in converting quotation bids into standard contract addendums, rate sheets, and formal agreements.

SLA & Compliance Auditing: Monitor logistics vendor adherence to contractual Terms & Conditions (e.g., delivery lead times, liability caps, payment terms, insurance requirements).

Cross-Department Liaison: Coordinate with Head Office legal team, Warehouse management, and vendors to resolve contract disputes or process contract amendments.

• Other tasks that may be assigned.

Benefits:

• Employee discount
• Free parking
• On-site parking
• Promotion to permanent employee