Proposal Manager

About Us

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

Job Summary

This Proposal Manager role is ideal for someone who blends creativity, curiosity, and discipline to strategically translate complex ideas into clear, compelling content that helps win work and projects. The role owns proposals from start to finish, collaborating across teams and balancing multiple deadlines with strong organization and attention to detail. If you’re driven, detail-oriented, and energized by turning complexity into clarity, this role offers a meaningful opportunity to make an impact.

Essential Duties & Responsibilities

• Lead end-to-end proposal lifecycle management from pre-RFP planning through final submission
• Develop and manage proposal schedules, timelines, and deliverables
• Ensure all proposals meet client requirements, compliance standards, and deadlines
• Coordinate proposal strategy sessions, kickoffs, and review meetings
• Write, edit, and tailor proposal narratives, qualifications, and executive summaries
• Translate technical input into clear, compelling, and client-focused messaging

• Maintain and continuously improve proposal content libraries and boilerplate materials
• Ensure consistency in branding, tone, and messaging across submissions
• Partner with Estimating, Project Management, Operations, and Preconstruction Teams to gather technical inputs
• Work with Business Development leaders to align proposals with win strategies
• Coordinate with subject matter experts to develop accurate and competitive submissions
• Ensure all submissions comply with RFP/RFQ requirements and formatting guidelines
• Conduct thorough quality reviews for accuracy, completeness, and professionalism
• Manage proposal documentation, version control, and final packaging
• Develop and refine proposal processes, templates, and workflows
• Track proposal metrics (win rates, turnaround times, etc.)
• Identify opportunities to improve efficiency, quality, and success rates

Qualifications

• 3–5+ years of experience in proposal management, business development, or preconstruction support
• Strong writing, editing, and document management skills
• Proven ability to manage multiple proposals under tight deadlines
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
• Exceptional organizational and attention-to-detail skills

Preferred:

• Bachelor’s degree or coursework in business, communications, marketing, or construction management, or related field.
• Experience in construction, mechanical contracting, or engineering environments
• Familiarity with RFP, RFQ, and design-build procurement processes
• Experience with proposal tools (InDesign, CRM systems, or content libraries)
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).

Compensation Range:

Minimum annual base salary $80,000 to maximum annual base salary $110,000; DOE

Other Compensation: position is eligible for an annual discretionary bonus.

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness programs.

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Physical Demands

To successfully perform the essential functions of this job, an employee must be able to:

• Walk, stand, sit, talk, and listen: These are essential for performing daily tasks and interacting with workforce.
• Use hands to handle or feel objects, tools, or computer keyboards: This requires dexterity and fine motor skills.
• Maintain visual acuity: Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus are essential for ensuring safety and accuracy in various tasks.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. This accommodation will be determined on a case-by-case basis.

Work Environment

• Exposure to moving mechanical parts, fumes, or airborne particles: This may require the use of personal protective equipment.
• Exposure to outside weather conditions: This may require working in hot, cold, wet, or windy conditions. Minimal noise level: The work environment is generally quiet

Mission Statement:

We ELEVATE our people, customers, and partners through a culture of continuous improvement by blending innovation with proven, safe methods to deliver tailored solutions.

Core Values:

• Ethic
  • We are committed to integrity, honesty, and moral principles in every facet of our business.
• Lead
  • Starting with safety, we take initiative, inspire innovation, and guide with the purpose of shaping a brighter future.
• Educate
  • Empowering growth through mentoring, constructive feedback, and fostering continuous learning and development.

• Value
  • We provide a culture where every individual is essential to our team and customers.

• Accountability
  • We take ownership of our responsibilities, ensuring reliability, trust, and transparency in our actions.
• Team
  • We promote a diverse environment where collaboration thrives and overcomes challenges to achieve remarkable success.
• Empower
  • We equip creative individuals with the tools, knowledge, and autonomy to excel and drive positive change from any position.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.