Property Manager Part-Time, Housing, Paid time off and 401k match included

Infinity Management & Investments is a large property management company working in multiple states.

We are seeking a Property Manager with LIHTC experience in Deer Lodge, MT to manage a 21-unit property. The qualified applicant will manage the day-to-day operations of the community and oversee the completion of maintenance and daily tasks. This position is part-time, 15 hours per week, Monday through Friday with paid leave for vacation, sick time and holidays.

Duties and Responsibilities:

Conduct all business in accordance with company policies and procedures, Fair Housing laws,

Americans with Disabilities Act, Fair Credit Reporting Act, Section 8 and all other laws pertaining to

multifamily housing. Tax Credit compliance training preferred. Financial - In conjunction with the

property Asset Manager, the Manager will assist in formulation of budgets for each upcoming

calendar year. The Manager is responsible for staying within the established budget guidelines

throughout the year.

Oversees all daily operations of the property, including:

• Ensures that all rents are collected when due and posted in a timely manner. Makes sure that

all bank deposits are made daily. Performs evictions, utility cut-offs, and tenant notices as

required on delinquent rents.

• Provides constant vendor/contractor communications concerning work scheduling, billings,

vendor relations, W9’s, and certificates of insurance. Manager is responsible for approving

and submitting all invoices in a timely manner to corporate office for payment.

• Maintains all on site local and state licenses.

• Oversees all daily operations of the property.

• Approves property expenditures and oversees petty cash.

Personnel

• Recruit, hire, train, and supervise all on-site property staff in order to achieve operational goals

of assigned property. This process includes new employee orientation, review and approval

of timesheets, and instructing and advising on-site staff of employee policies and procedures.

• Conducts ongoing training with office staff; e.g., leasing paperwork, workplace safety, and any

other type of training that may be needed.

Administrative/Office

• Ensures that lease files are completed properly and recertifications are done before the

required date.

• Approves all rental applications and signs new move-in contracts and addenda.

• Conducts property inspections with local housing authorities, local, regional and national

government agencies, property owners, and IMI Asset Management team.

• Ensure that the property meets all requirements as outlined in IMI audits and regulatory

agency audits.

• Responsible for office opening on schedule, condition of office, grounds, and common areas.

• Attends professional development courses as defined by the IMI.

• Maintains records on all aspects of management activity on a daily, weekly and monthly basis

both manually and electronically.

• Submits required reports to corporate office on a weekly and monthly basis.

Resident Relations

• Maintains positive employee service attitude.

• Ensure employees are in compliance with all Fair Housing laws.

• Makes periodic inspections with residents of move-in/move-outs.

• Perform occupied unit inspections as required by IMI policies.

• Reviews all notices to vacate to determine the cause of the move-out. Locates any problem

areas and develops plans for process improvement.

• Follows IMI policies and procedures to maintain positive resident communications; e.g.,

resolving complaints, service requests, etc.

Maintenance

• Physically walks and inspects the entire property on a regular basis, at least once a day,

including verifying the condition of the overall property, common areas, and vacant

apartments.

• Updates Regional Manager of physical and economic occupancy status on a weekly basis.

Coordinates with maintenance staff to ensure timely turnover of apartments after move-out.

Marketing/Leasing

• Conducts market surveys weekly/monthly (as owner requires) and provides trend report.

Periodically shops competing properties and is aware of neighborhood market conditions.

• Shows apartments, handles incoming phone calls from prospective new residents and

completes appropriate paperwork as needed.

• Maintains awareness of market/industry conditions and trends via trade publications,

professional organizations, etc.

Safety

• Reports all liability and property incidents to the corporate office immediately. Ensures that all

workers' compensation claims are reported and proper paperwork is completed.

• Property Manager completes any pertinent safety checklists with maintenance staff.

General

• Performs any additional duties or tasks as assigned by the Regional Manager or IMI.

• Becomes familiar with the company’s strategic goals each year, striving to accomplish the

goals at the site level.

• Strives for superior customer service in all areas, including customer service within the

company as well as outside the company with residents and vendors.