Project Manager Time Reporting Solution Replacement (Promark to Cloud)

Our client within the construction industry is looking for an experienced Senior Project Manager to lead the replacement of its current time reporting solution (Promark), which will reach End of Support in 2026.

This business-critical initiative will impact HR, payroll, compliance, and workforce management processes across the Nordic region, with an initial focus on Denmark and Norway.

Start: ASAP

End: 2027-02-26

Workload: This is a 50% assignment

Location: Stockholm

Key Responsibilities

• Lead the end-to-end delivery of a time reporting solution replacement

• Manage project scope, timeline, budget, risks, and quality

• Drive the project using the PPS model or a similar structured methodology

• Coordinate stakeholders across IT, HR, Finance, and business operations

• Manage vendors, integrations, and implementation partners

• Ensure GDPR compliance and secure handling of sensitive employee data

• Lead steering committee reporting and cross-country alignment

• Support change management and user adoption

Required Experience

Must-have:

• 3-5+ years of experience as a Project Manager

• Proven experience with:

  • SaaS/cloud migrations

  • Business-critical system replacements

  • Integration-heavy projects

• Strong understanding of HR processes, including:

  • Time reporting

  • Payroll input handling

  • Leave and vacation management

• Experience working with HR systems and stakeholders

• Strong knowledge of PPS or similar project delivery methodologies

• Solid understanding of GDPR and personal data management

• Experience delivering projects in Nordic or multi-country environments

• Fluent in Swedish and English

Highly Preferred:

• Experience with Promark or a similar workforce management/time reporting solution

• Experience leading transitions from legacy platforms to modern SaaS solutions

References

Candidates must provide relevant project references, ideally from:

• HR systems or time reporting solutions

• Payroll-related implementations

• HR transformation initiatives

At least one reference should demonstrate successful delivery in an HR or payroll-critical environment.

Personal Profile

• Strong leadership and stakeholder management skills

• Structured, delivery-focused, and proactive

• Comfortable working in HR-sensitive environments

• High level of integrity and professionalism

• Solution-oriented with excellent communication skills

Success Criteria

• Successful replacement of the current time reporting solution

• No disruption to payroll-critical processes

• GDPR compliance objectives achieved

• Improved efficiency for HR and administrative teams

• Stable integrations and high-quality data flows