Project Manager II (Institutional Maintenance)

About Our Company - Prospiant represents the agriculture technology business portfolio of Gibraltar Industries, Inc. (NASDAQ: ROCK), and is the leading U.S.-based provider of turnkey controlled environment agriculture (CEA) solutions for growing fruits, vegetables, and flowers. The company has expertise in custom-designed, manufactured, and installed greenhouses for research, education, and retail garden centers.

Prospiant embodies long-term stability with the unmatched financial strength and end-to-end expertise of our heritage brands; gained during more than 150 years of combined business success. Our customers rely on our expertise to succeed in these markets:

• Produce — growers of fruits and vegetables located closer to grocery retailers and restaurants they supply
• Commercial — growers of flowers and plants as well as greenhouses for educational, research and institutional organizations and retail businesses

We are trusted AgTech experts partnering to grow a prosperous and sustainable world. Our success in the produce and commercial markets couldn't be possible without our employees' commitment to our core values - Make It Better, Make It Right, Make It Together, and Make An Impact.

• Make It Better - Challenges our way of thinking every day to exceed the needs of our customers and improve our business and workplace. Raises the bar and sets new standards.
• Make It Right - Cares about doing the right thing for fellow employees, customers, and our communities. Holds high standards of ethics and safety and includes others. Does not look the other way when something is amiss.
• Make It Together - Works collaboratively with others, across the organization, and with our customers. Fosters a culture that is inclusive of different perspectives and experiences.
• Make An Impact - Approaches work and life with an intent to drive change and make a difference for our customers, investors, and community.

Gibraltar is a leading manufacturer and supplier of products and services for North American AgTech, renewable energy, residential, and infrastructure markets. By building solutions that make life better for people and the planet, Gibraltar advances the art and science of engineering, science, and technology to shape the future of comfortable living, sustainable power, and productive growing.

Guided by an inclusive, values-driven culture that celebrates and rewards different perspectives, we work together to create lasting positive impact on everyone our business touches. To learn more about what makes us #GibraltarProud, visit our website:

Position Summary:

The Project Manager is responsible for overseeing the execution of all aspects of assigned standardized and fast-paced structures projects, with a focus on safety, quality assurance, schedule adherence, and profitability. Day-to-day responsibilities include reviewing, approving, distributing, and archiving project documentation (e.g., drawings, specifications, communications, and change orders); creating and updating project schedules; reviewing and approving quotes and subcontracts; communicating project status both internally and externally; maintaining accurate revenue forecasts; mentoring other Institutional Maintenance Project Managers; and other elevated Project Manager responsibilities within the Institutional Maintenance group.

Primary Responsibilities:

• Monitor, control and manage business operations to meet customer expectations and company goals.
• Review and understand scope specific project contract documents.
• Manage project duties including researching costs, scope of work, data entry of job info, budgets, material coordination, production reports.
• Manage project schedules to ensure timely completion while adhering to national contracts and customer-specific terms and conditions with urgency.
• Review, approve and communicate quotes and proposals for the creation and distribution of purchase orders/subcontracts for, products and services.
• Create and detail project plan, estimates, resource and material requirements for assigned projects.
• Manages purchase orders and logistics to ensure project materials arrive on schedule, be proactive in delivery delay avoidance.
• Create timely, accurate and complete project reports for internal project management team and external stakeholders.
• Build and maintain strong customer relationships through regular meetings and communications.
• Oversight of field crew and sub-contractors to ensure adherence to safety, quality and project timelines.
• Assist in root cause analysis activities when project experiences schedule delays, cost overruns, quality issues or safety events.
• Follow standard operating procedures for efficient business operations.
• Examine financial data/statements and use them to improve profitability.
• Facilitate and follow up on payment applications and related documentation.
• Facilitate communication of close date and warranty start dates and execute warranty claims.
• Onboard new crews and evaluate for future usage possibilities.
• Support on-site crew issues, contractual issues, and other field issues.
• Support fabrication QA/ QC and field fabrication requirements.
• Schedule sub-contractors for all new construction projects.
• Support and mentor Institutional Maintenance Project Management team.
• Assist with estimating proposals and development for maintenance group.
• Collaborate with Design team for standard design parts updating.
• Document deficiencies for company root cause analysis efforts.
• Ensure compliance requirements regarding company standards, labor regulations, insurance, taxes, Lien rights, licensing.
• Work in other functional areas to cover absences/relief, to equalize peak periods or otherwise to balance team workload.
• Participate in company level process improvement activities.
• Other responsibilities as assigned.

Position Qualifications:

• Degree in Construction Management or related field
• 3+ years experience in Project Management (preferred)
• 1+ years experience in Design (preferred)
• 5+ years experience in Construction
• Proficient in Microsoft Suite
  • Strong Microsoft Excel skill set
  • Medium to strong capabilities in Microsoft Project
• Strong cross-functional understanding of Structures business operations
• Experience in Project Management Software, Procore preferred
• Able to communicate (verbal and written) in a clear and conscious manner
• Technical writing and reading skills.
• Basic drafting capability, computer aided or not
• Inquisitive, yet self-initiating learner
• Documentation and organizational skills
• Ability to manage multiple projects and priorities simultaneously
• OSHA 30-hour certification
• Ability to sit up to 8 hours a day
• Ability to transverse active construction sites
• Ability to look at a computer up to 8 hours a day
• Ability to lift up to 50lbs
• Ability to travel up to 25%

Gibraltar is an Equal Opportunity Employer; and considers applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. In addition, Gibraltar will provide reasonable accommodations for qualified individuals with disabilities.