Project Manager - Healthcare Equipment Planning, Hybrid, Pittsburgh PA

Company :

Allegheny Health Network

Job Description :

GENERAL OVERVIEW:

This position provides critical project management support for the planning, procurement, and deployment of medical equipment used in capital construction projects across AHN entities. The role coordinates clinical, technical, design, procurement, construction, vendor, and facility stakeholders to maintain equipment scope, budgets, schedules, logistics, installation, and documentation. The position applies strong organization, communication, and attention to detail to manage multiple projects and improve equipment planning processes, with a minimum of three days per week on-site at a hospital-based CRES office.

ESSENTIAL RESPONSIBILITIES

• Serve as the primary liaison between CRES Project Management and clinical staff, clinical engineering, supply chain, Network IT, design teams, manufacturer representatives, facilities leaders, and other stakeholders to support seamless healthcare equipment planning and project execution. (20%)

• Participate in project, user group, CRES, and stakeholder meetings from initiation through closeout to define equipment scope, confirm deliverables, establish roles and responsibilities, and align teams around project schedules, quality standards, and measures of success. (15%)

• Develop and maintain equipment lists, cut sheets, vendor drawings, milestone budgets, final budgets, delivery schedules, installation schedules, and logistics plans in coordination with project, design, procurement, and construction teams. (15%)

• Assess existing equipment inventory for reuse, coordinate decommissioning or relocation activities, obtain vendor quotes, support ordering efforts, and partner with Procurement Project Administration to resolve invoice disputes. (10%)

• Coordinate with IT and clinical engineering to support networking, review nonstandard equipment requests, receive and inspect onsite deliveries, remediate damaged or missing goods, and oversee equipment installation, tagging, and documentation for inspections. (10%)

• Communicate proactively with project teams, site support teams, facility leaders, jurisdictional authorities, and executive stakeholders regarding project status, construction activities, logistics impacts, schedule risks, disruptions, shutdowns, safety considerations, and emergency response needs. (10%)

• Identify, recommend, and implement process improvements that enhance equipment planning efficiency and effectiveness; contribute to equipment standards, departmental improvement initiatives, lessons learned, and knowledge transfer across CRES pillars and facilities teams. (10%)

• Demonstrate accountability, professionalism, reliability, diplomacy, teamwork, and sound judgment while representing AHN, CRES, and Highmark Health and supporting shared project and departmental objectives. (10%)

• Other duties as assigned or requested.

QUALIFICATIONS:

Required

• Bachelor’s degree or relevant experience and/or education as determined by the company in lieu of bachelor's degree.

• 3 year of experience with Architecture, Engineering, or Construction industry

Preferred

• Project Management Professional (PMP)

SKILLS:

• Working knowledge of medical equipment and healthcare processes preferred

• Demonstrated experience with project management software, including e-Builder and Smartsheet, preferred

• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint

• Willingness and ability to learn new software applications

• Excellent written and verbal communication skills

• Exceptional organizational skills and attention to detail

• Strong team-oriented approach with a positive and collaborative work style

• Ability to manage multiple projects, priorities, and deadlines simultaneously

• Ability to work on-site at least three days per week at a hospital-based CRES office.

Additional Employment Requirements:

• Driver's License

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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