OMEGA SYSTEMS JOB DESCRIPTION

Position: Project Manager
Reports To: VP of Service Delivery
Division: Technical Services
FSLA: Exempt

This role is responsible for executing projects within established timelines, budgets, and quality standards while coordinating Systems Engineers and Project Engineers responsible for implementation. While not hands on technical, the Project Manager must possess strong technical literacy to translate SOWs into actionable plans, manage dependencies and risk, and ensure successful project delivery. You will partner with Engineers, CSMs, Account Managers, and clients to provide clear status reporting, maintain documentation, and uphold PMP based project management practices in a fast paced environment.

Key Responsibilities

• Lead project delivery from SOW to closeout: develop project plans, define milestones, resource assignments, acceptance criteria, and change control processes.

• Consolidate and prioritize multiple concurrent projects across accounts: maintain program level roadmaps, identify conflicts, sequence work to optimize engineer utilization and client impact.

• Coordinate cross functional stakeholders: work with Engineers, CSMs, AMs, and third party vendors to align expectations, scope, schedules, and deliverables.

• Resource and schedule management: assign engineers to tasks based on skills and availability, monitor workload, proactively rebalance assignments, and support time management to meet SLAs and timelines.

• Communication and reporting: produce and distribute regular status updates, executive summaries, project dashboards, and risk/issue logs to internal teams and client stakeholders.

• Risk, issue, and change control: identify and document risks, own mitigation plans, manage scope change requests, and obtain approvals per governance processes.

• Meeting facilitation and client engagement: run project kickoff, steering committee, and weekly status meetings; present technical progress in business terms for non technical stakeholders.

• Quality and acceptance: ensure engineers produce required technical deliverables (design docs, runbooks, test plans) and that acceptance criteria in the SOW are validated and signed off.

• Continuous improvement: capture lessons learned, refine project templates, and share best practices to improve delivery efficiency and documentation quality.

Required Skills & Experience

• PMP certification with 5+ years managing technical projects; MSP experience preferred.

• Demonstrated experience managing multiple concurrent projects and consolidating workstreams into program level plans.

• Technical literacy across cloud, networking, virtualization, and server technologies to meaningfully guide engineers and translate technical status for stakeholders.

• Strong stakeholder management skills: proven experience working with client executives, CSMs, AMs, technical teams, and vendors.

• Excellent written and verbal communication: status reports, executive summaries, and client facing updates.

• Solid scheduling and resource management skills: familiarity with MS Project, Smartsheet, or equivalent; comfortable optimizing engineer assignments and availability.

• Risk and change management proficiency: establish and run escalation paths, change approval workflows, and issue resolution processes.

• Process orientation and documentation skills: create and maintain project artifacts, RACI matrices, runbooks, and acceptance checklists.

• Comfortable with tools common in MSP environments: ConnectWise or similar PSA, IT Glue, and collaboration platforms (Teams/SharePoint/Confluence).

• Ability to manage multiple customers and prioritize expedited activities.

• Ability to travel occasionally for client meetings or on site project phases.

Desired Certifications & Knowledge

• PMP; Agile/Scrum experience a plus.

• Familiarity with cloud platforms (Azure, AWS) and networking fundamentals is strongly preferred.

• Experience with financial/project tracking tools and familiarity with MSP billing/renewal cycles.

Location & Schedule

• Hybrid or remote with periodic on site client engagements and occasional travel

• Flexible hours to accommodate clients and engineer coordination across time zones

• Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated.

Environmental: The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, etc.

Travel Requirements: Minimal travel is required for this position.

EEO STATEMENT
It is the Company's policy to provide equal employment opportunity for all applicants and employees. Omega Systems provides equal employment opportunities to all qualified individuals without regard to actual or perceived race including hair texture and natural hair styles), color, religion, religious creed (including religious dress and religious grooming practices), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity, status and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws. Applicants, as well as employees, who are or become disabled must be able to perform the essential job functions with or without reasonable accommodation. The Company shall determine reasonable accommodation on a case by case basis in accordance with applicable law.

Revisions
Version 1.0 - Mike Witmer, 5/24/2023
Version 2.0 - John Klein 3/12/2026