Project Engineer - Billing (Gurugram -Bilaspur)

Queen Elizabeth’s Global Schools are an equal opportunities employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student’s or community member’s safety or wellbeing. Applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing Police Clearance Certificates from all countries that the applicant has resided in.

Job Title: Project Engineer – Billing

Reporting to: Sr. Project Manager

Function: Projects / Construction

Location: Bilaspur, Gurugram, India

The School

At Queen Elizabeth’s School, Gurugram, we proudly extend the distinguished legacy of Queen Elizabeth’s School, Barnet—one of the United Kingdom’s most celebrated academic institutions. Founded on centuries of tradition and intellectual rigour, our branch schools uphold an uncompromising commitment to academic excellence, character formation, and cultural enrichment.

Our vision is to cultivate dynamic, world-class learning environments where the next generation of confident, able, and responsible young people are shaped. We challenge our students to think independently, lead with purpose, and embrace a global perspective—all within a community that values tradition, discipline, and innovation. By blending the timeless values of our founding school with the opportunities of a rapidly evolving world, we ignite curiosity, inspire ambition, and prepare our students to make meaningful contributions to society—as scholars, leaders, and changemakers.

The Opportunity:

The Project Engineer – Billing will play a key role in ensuring accurate measurement, quantity verification, contractor bill certification, reconciliation, and commercial documentation for the Queen Elizabeth’s School, Gurugram project.

The role will be responsible for reviewing and validating contractor bills against actual site progress, approved BOQs, drawings, specifications, contract terms, and supporting site records. The successful candidate will work closely with the Project, Commercial, Accounts, Contractor, Consultant, and site teams to ensure billing accuracy, timely certification, effective cost monitoring, and robust commercial controls.

This is a site-based role requiring strong analytical and numerical skills, attention to detail, sound knowledge of construction billing and quantity surveying, and the ability to independently manage multiple billing activities within defined timelines.

The Role:

Measurement & Quantity Verification

• Verify measurements of civil, architectural finishing, and MEP-related works executed at site.
• Cross-check contractor measurements against approved drawings, BOQs, specifications, site records, and actual work completed.
• Conduct joint measurements with contractors and relevant Project Team members wherever required.
• Prepare and maintain accurate measurement sheets, abstracts, quantity statements, and supporting documentation.
• Maintain updated records of executed, certified, billed, and balance quantities.

Contractor Billing & Certification

• Prepare, review, verify, and process Running Account (RA) Bills based on actual work completed and approved BOQs.
• Check contractor bills for accuracy, completeness, and compliance with contractual requirements before certification.
• Verify quantities, applicable rates, supporting measurements, and relevant documentation submitted by contractors.
• Identify discrepancies, omissions, duplicate claims, or overbilling and ensure corrections are made prior to bill certification.
• Coordinate with contractors and the Project Team to resolve billing-related queries and discrepancies within agreed timelines.

Deviations, Variations & Reconciliation

• Identify and verify deviations, extra items, omissions, and variations arising during project execution.
• Maintain proper records and supporting documentation for approved and proposed variations.
• Prepare quantity reconciliation statements and track variations against approved BOQs.
• Coordinate with the Project, Consultant, and Commercial teams for clarification, approval, and closure of deviations and variations.
• Monitor changes in quantities and their potential impact on project costs.

Commercial Documentation & Compliance

• Verify material delivery records, tax invoices, inspection records, measurement records, and other supporting documents wherever applicable.
• Check applicable deductions, recoveries, advances, retention, taxes, and other contractual provisions while reviewing contractor bills.
• Ensure all bills are supported by appropriate documentation and approvals.
• Maintain clear and accurate audit trails for certified quantities, payments, variations, and commercial records.
• Ensure project billing documentation is maintained in accordance with internal processes and contractual requirements.

Final Accounts & Reconciliation

• Assist in the preparation and review of contractor final accounts.
• Prepare and maintain reconciliation statements for quantities, materials, and other applicable project components.
• Support the Project Team in reconciling executed quantities against approved BOQs and certified bills.
• Assist in identifying outstanding commercial matters and ensuring timely closure before final account settlement.

Reporting & Cost Monitoring

• Prepare periodic billing, quantity, reconciliation, and progress reports for management review.
• Provide accurate updates on billed, certified, executed, and balance quantities.
• Support the Project In-Charge in monitoring project costs and identifying potential commercial risks.
• Highlight significant deviations, billing discrepancies, and cost-related issues to the appropriate Project Team members.
• Contribute to effective commercial monitoring and cost control throughout the project lifecycle.

Stakeholder Coordination

• Coordinate closely with the Project Team, Commercial Team, Accounts Team, contractors, consultants, Billing/QS teams, and other relevant stakeholders.
• Follow up on required approvals, supporting documents, measurements, and clarifications to ensure timely bill processing.
• Work collaboratively with site and commercial teams to ensure alignment between physical progress and certified quantities.
• Maintain professional and transparent communication with contractors and internal stakeholders on billing matters.

Health, Safety & Site Standards

• Follow all applicable health and safety requirements while undertaking site measurements and inspections.
• Ensure site visits and measurement activities are carried out in accordance with established safety procedures.
• Promptly escalate any safety, quality, documentation, or commercial concerns identified during site activities.
• Support a disciplined, professional, and compliant project environment.

The Person:

Qualifications and Experience

• B.E./B.Tech/Diploma in Civil Engineering.
• 8–12 years of relevant experience in construction billing, quantity surveying, and contractor bill certification.
• Strong experience in measurement, quantity verification, RA Bills, BOQ management, deviations, variations, and reconciliation.
• Experience working on large-scale building, institutional, commercial, residential, or similar projects will be an advantage.
• Strong knowledge of construction drawings, BOQs, specifications, rates, measurements, and contractual billing procedures.
• Experience coordinating with contractors, consultants, Project Teams, Commercial Teams, and Accounts Teams.
• Good working knowledge of MS Excel and relevant billing / Quantity Surveying software.

Personal Qualities

• Strong analytical and numerical skills with excellent attention to detail.
• High level of accuracy and diligence in reviewing quantities and contractor claims.
• Strong understanding of construction billing, commercial controls, and quantity reconciliation.
• Excellent documentation, coordination, and communication skills.
• Ability to independently verify contractor bills and manage multiple billing activities within strict timelines.
• Strong problem-solving skills with a proactive approach to identifying and resolving discrepancies.
• Highly organised, methodical, and committed to maintaining accurate commercial records.
• Ability to work effectively in a fast-paced, multi-stakeholder project environment.
• Strong sense of accountability, integrity, and ownership.
• Proficient in MS Office, particularly MS Excel, and relevant billing/QS tools.
• Self-motivated, proactive, and result-oriented approach to work.