Project Coordinator

SUMMARY:

The Project Coordinator is responsible for working with a data center operations team to assist with ongoing related projects. This includes monitoring daily workflows to ensure projects are on schedule and meeting client expectations.

KEY RESPONSIBILITIES:

• Daily interaction with data center support team at Armstrong office.
• Keep accurate inventory of tools, PPE, equipment, and orders.
• Scheduling, record keeping of daily events, assistance with training on SOP and activities in accordance with the established processes to ensure customer expectations and deadlines are met.
• Enter orders into systems such as One Drive, Teams, Netsuite, and internals.
• Work with the warehouse to assure materials and equipment for daily operations.
• Preparation and ensuring paperwork and required materials are staged for daily operations as well as put away when returned.
• Resolves discrepancies with pack lists, BOLs, and purchase orders.
• Document any incidents or damage from work and communicate with customers.
• Monitor daily workflows to ensure paperwork is complete and resolve any discrepancies with documentation.
• Reporting of errors or faults to ensure corrective actions are identified and implemented.
• Track daily functions and troubleshoot issues with employees, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily management of the workflow calendar.
• Accurately and timely complete all tasks assigned by supervisor.

MINIMUM QUALIFICATIONS:

• 1 + years of receiving experience in a warehouse environment.
• 2 + years of previous project coordinating experience.
• Working knowledge of Microsoft Office Outlook, Word, and Excel.
• Forklift experience a plus.
• Commitment to safety as demonstrated through previous work.
• Ability to multitask under pressure in a face-paced environment.
• Personal accountability with a customer-focused sense of urgency.
• Exceptional interpersonal and communication skills; possess good phone and email etiquette.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy.
• Proven leader with a positive can-do attitude and good work ethic.
• Good organizational skills; ability to multitask; demonstrate flexibility.
• Must be able to read, write, and comprehend English proficiently.
• Willingness to work flexible hours and weekends as required.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Requires the ability to communicate effectively using speech, vision, and hearing.
• This position requires physical stamina and the ability to regularly lift, carry, push, or pull up to 25 pounds unassisted.
• Ability to work long hours on one’s feet and regularly walk, bend, stoop, climb, and reach.