General Affairs Supervisor/Project Coordinator (Testing Department) | Klang
Hirehub Management Sdn. Bhd. · Klang, Selangor, Malaysia ·
- Employment
- Full time
- Category
- Project management
- Experience
- 1+ years
Company Background:
A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.
Key Responsibilities:
- Manage the collection, compilation, proofreading, filing, and maintenance of electrical and MEP testing documentation, technical records, and test reports to ensure complete, accurate, and traceable project documentation.
- Monitor testing project progress, coordinate documentation deliverables, and liaise with internal departments, clients, contractors, and external stakeholders to ensure projects are delivered on schedule.
- Oversee daily administrative operations, site affairs, and logistics coordination for overseas project teams, ensuring smooth office and project execution.
- Assist in developing and improving standardized procedures for project documentation and general affairs management to enhance operational efficiency and compliance.
- Manage testing instruments, testing fixtures, load bank equipment, and related assets, including inventory control, allocation, calibration, maintenance, record keeping, and periodic stock verification.
- Coordinate the procurement, shipment, return, inventory, and usage of testing consumables, tools, and project materials to ensure sufficient resources are available for project execution.
- Maintain accurate project records and support continuous improvement initiatives within the Testing Department.
- Perform other administrative and operational duties assigned by management.
Job Requirements:
- Diploma or Bachelor's Degree in Electrical Engineering, Mechanical & Electrical (MEP), Automation, or a related engineering discipline is preferred.
- Candidates with an Administration or Secretarial background and relevant engineering or project coordination experience are also encouraged to apply.
- Minimum 1–3 years of experience in engineering documentation, project coordination, or general affairs.
- Experience in data center projects, electrical testing, commissioning, or overseas projects will be an added advantage.
- Ability to prepare and compile project reports independently.
- Proficient in Microsoft Office applications, especially Microsoft Excel for data analysis and reporting.
- Strong organizational skills with excellent attention to detail and document management capabilities.
- Good communication, coordination, and stakeholder management skills.
- Self-motivated, responsible, and able to manage multiple tasks in a fast-paced project environment.
- Able to work independently as well as collaboratively with cross-functional teams.
Preferred Qualifications:
- Experience supporting testing or commissioning teams in engineering projects.
- Familiarity with engineering documentation control systems and asset management processes.
- Experience coordinating project logistics and equipment management across multiple project sites.
- Willingness to travel for project support when required.