Project Coordinator/Project Manager

Job Description & Requirements

Key Responsibilities:

· Prepare and Analyse Cost Estimates.

o Develop detailed cost estimates and quantities for construction projects, ensuring all relevant expenses are accurately captured and assessed against project requirements.

· Conduct Feasibility Studies.

o Carry out thorough feasibility studies and cost-benefit analyses to evaluate potential projects, helping stakeholders make informed decisions based on financial viability.

· Monitor and Report on Project Finances.

o Regularly track and report on project finances, including budgets, expenditures, and forecasts. Provide timely updates to management and stakeholders to facilitate proactive decision-making.

· Assist in Procurement Processes.

o Support the procurement team by drafting and reviewing tender documents, selecting appropriate suppliers, and negotiating contract terms that align with project goals and budgets.

· Validate Invoices and Assess Claims.

o Scrutinise invoices and assess claims for payment from contractors and suppliers, ensuring they align with contractual agreements and project deliverables before authorisation.

· Collaborate with Project Management and Engineering Teams.

o Work closely with project managers, engineers, and architects to interpret project specifications, drawings, and design changes, ensuring accurate cost reporting and compliance.

· Identify and Mitigate Risks.

o Continuously assess project costs to identify potential risks and develop mitigation strategies to address any financial uncertainties, aiming to minimise impact on the project timeline and budget.

· Maintain Accurate Records.

o Keep comprehensive and organised records of all financial transactions, including cost estimates, contracts, invoices, and project documentation, to ensure accountability and transparency.

· Oversee Project Activities.

o In the absence of the project manager, take the lead on overseeing project activities, ensuring that the team adheres to schedules, quality standards, and project specifications.

· Achieve Company's Targets.

o Work diligently towards achieving the organisation’s financial targets, aligning project outcomes with broader business objectives and enhancing profitability through effective cost management.

· Provide Advice on Cost Management.

o Offer expert advice and insights on cost management strategies, helping to refine project execution tactics and improve overall efficiency.

· Facilitate Communication with Stakeholders.

o Serve as a key point of contact for financial matters related to the project, ensuring clear communication between clients, contractors, suppliers, and internal teams.

· Champion Team Collaboration.

o Foster a collaborative team environment by encouraging open communication and knowledge sharing among team members and stakeholders, enhancing project outcomes and team cohesiveness.

· Manage Performance Metrics.

o Establish and monitor key performance indicators (KPIs) for the team’s activities, ensuring that performance aligns with organisational targets and project objectives.

Education and/or Work Experience Requirements:

· Bachelor’s degree in Construction Management, Quantity Surveying, or a related field.

· Relevant experience in construction cost management, with a focus on developing and leading project teams.

· Proficient in cost estimation software and familiar with construction contracts, with the ability to guide team members in the effective use of these tools.

· Excellent verbal and written communication skills, demonstrating the ability to effectively convey complex information to internal and external clients and stakeholders.

· Willingness to attend upgrading courses to enhance skills and knowledge, and to share insights with team members to foster a culture of continuous improvement.

· Strong leadership abilities, including the capacity to mentor and support junior staff, encouraging professional development and promoting best practices within the team.

· Ability to motivate and inspire team members to achieve project goals and maintain high standards of quality and efficiency.

· Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary client service.

· Possess the ability to work independently and carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practices.

· Experience in performance management and the ability to set clear objectives for team members, monitor progress, and provide constructive feedback to enhance individual and team performance.

Physical Requirements:

· Must be able to communicate clearly and effectively, both verbally and in writing, to relay information to team members, clients, and stakeholders.

· Ability to travel to multiple job sites as needed, coordinating with various teams and ensuring project oversight throughout different locations.

· Must be fit enough to perform physical tasks associated with construction management, such as walking long distances on-site, climbing ladders, and navigating uneven terrain.

· Must be able to work extended hours when required, including weekends and public holidays, to meet project deadlines and respond to urgent issues as they arise.

· Ability to troubleshoot and address equipment and system faults on-site, ensuring minimal disruption to project timelines and maintaining operational efficiency.

· Capacity to maintain regular, punctual attendance to support consistent project progress and team coordination.

· Must possess the physical stamina and strength to engage in tasks that may involve lifting, carrying materials, or assisting with site-related activities as necessary.

· Commitment to maintaining safety standards on-site, including proper use of personal protective equipment (PPE) and adherence to health and safety regulations.

· Must be able to work effectively under pressure, managing stress while maintaining high levels of productivity and ensuring the team remains focused and motivated.