Project Coordinator in Ontario

Job DescriptionJob Description

We are seeking a highly organized and detail-oriented Project Coordinator to join our growing team. If you excel at managing multiple priorities, communicating effectively, and keeping projects on track in a fast-paced environment, we encourage you to apply.

The Project Coordinator is responsible for supporting the planning, execution, tracking, and completion of projects. This role coordinates project activities, maintains project documentation, facilitates communication among stakeholders, tracks schedules and action items, and ensures established project processes are followed. The successful candidate will manage a portfolio of active projects while collaborating with multiple departments in a team-oriented environment.

Key Responsibilities

Project Planning & Coordination

• Assist in developing and maintaining project schedules and work breakdown structures.
• Coordinate project activities and ensure tasks are completed according to established timelines.
• Follow up on action items and outstanding project tasks.
• Monitor resource allocation and availability.
• Identify potential scheduling conflicts, risks, and delays.
• Communicate regularly with builders, contractors, and job-site contacts.

Order & Project Management

• Enter and process orders accurately within the company ERP system.
• Verify model numbers, finishes, pricing, and delivery details.
• Track change orders and approved product substitutions.
• Maintain accurate project documentation and records.
• Update project tracking tools, reports, and dashboards.
• Assist with project audits and compliance reviews.
• Serve as a central point of contact for project-related communications.
• Prepare meeting agendas, project updates, and status reports.

Cross-Functional Coordination

• Collaborate with Sales, Purchasing, Warehouse, and Accounting teams.
• Confirm product availability and coordinate delivery schedules with installation crews.
• Communicate project status updates and schedule changes to stakeholders.
• Support purchase order processing, invoicing, and vendor coordination.
• Monitor project costs and compare expenditures against approved contracts and budgets.

Problem Solving & Risk Management

• Identify and proactively resolve project-related issues.
• Maintain organized and up-to-date project files and records.
• Escalate significant issues, risks, and delays to leadership when appropriate.

Qualifications

• 3 to 5 years of professional work experience.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Proficiency with spreadsheets, business software, and computer systems.
• Experience in construction administration, project coordination, project management support, or a related field .
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.

Company Description

At Advance Employment Solutions, we believe the right people make all the difference. Our mission is to connect dependable, hardworking talent with employers who value dedication, reliability, and growth.

We take a people-first approach, building lasting relationships with both our clients and candidates through honest communication, responsive service, and personalized staffing solutions. Whether you're looking for your next career opportunity or seeking skilled professionals to strengthen your workforce, our team is committed to making the hiring process efficient, seamless, and successful.

With expertise in warehouse, manufacturing, logistics, administrative, and skilled labor staffing, we deliver quality talent and dependable results. We're more than a staffing agency—we're a trusted workforce partner dedicated to helping businesses grow and people succeed.

Company DescriptionAt Advance Employment Solutions, we believe the right people make all the difference. Our mission is to connect dependable, hardworking talent with employers who value dedication, reliability, and growth.\r
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We take a people-first approach, building lasting relationships with both our clients and candidates through honest communication, responsive service, and personalized staffing solutions. Whether you're looking for your next career opportunity or seeking skilled professionals to strengthen your workforce, our team is committed to making the hiring process efficient, seamless, and successful.\r
\r
With expertise in warehouse, manufacturing, logistics, administrative, and skilled labor staffing, we deliver quality talent and dependable results. We're more than a staffing agency—we're a trusted workforce partner dedicated to helping businesses grow and people succeed.