Project Coordinator I - Centre for Advancing Collaborative Healthcare & Education

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto Western Hospital
Department: Centre for Advancing Collaborative Healthcare & Education (CACHE)
Reports to: Manager
Salary Range: $30.04 - $45.06 per hour
Hours: Various as required
Status: Casual
Closing Date: September 17, 2026

Position Summary

The Centre for Advancing Collaborative Healthcare & Education (CACHE) is a partnership between the University Health Network and the University of Toronto. This position interacts with the Centre team (especially the Research integration, Innovation, Scholarship, and Evaluation (RISE) and Curriculum portfolios) and educators, Scientists and researchers at The Institute for Education Research (TIER), and clinicians, students, and faculty internal and external to UHN.
Duties

• Oversees the coordination of a CIHR research study.
• Provides research coordination and administrative project coordination support.
• Plans/coordinates research team and other meetings that range from weeks to months in advance. Planning requires coordination and input from multiple groups. Responsibilities include (but are not limited to): marketing, registration, technology, venue, prepares and distributes agenda/materials, sets up and attends all meetings, takes minutes, coordinates action items, and follows-up to ensure project deadlines and deliverables are met.
• Prepares, edits, and submits research ethics board (REB) applications.
• Plans, schedules, and coordinates interprofessional education electives (most of which may occur in the evening), including coordinating facilitators’ schedules and working with other team members (e.g. Curriculum Coordinator) to advertise on the Learner Management System (LMS), learner registration, provide learner information to the facilitators, etc.
• Recruits and explains studies to prospective participants, prepares consent forms, schedules study participants and obtains informed consent.
• Creates, disseminates, and collects research surveys and other data.
• Securely handles and manages study data and ensures appropriate regulations are adhered to in the conduct of research.
• Performs literature reviews.
• Perform cross-functional and/or other duties consistent with the role, as assigned or requested.

• Please note this role will include daytime and occasional evenings. It is a 1-year contract with strong possibility of extension.

Qualifications

• Minimum Bachelor’s Degree (with at least 2 years related research experience).
• Computer and technological proficiency required (e.g. Zoom, Slack, website development skills, Microsoft Office, etc).
• Superior organizational and time management skills to manage multiple components of a large research study in a timely manner and flexibility to adapt to changing workload.
• Excellent verbal and written communication skills.
• Excellent ability to work in a self-directed, professional manner.
• Excellent interpersonal skills and demonstrated ability to work effectively with others on a team.
• Knowledge and experience with research coordination, including REB and obtaining informed consent, and scheduling participants.
• Proven ability to learn new skills and build understanding of new contexts/fields quickly.
• Experience in health and social care and/or health professions education environment preferred.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.