Project Coordinator/Dispatch & Scheduling Lead

Incorporated in 1997, GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We are founded on the principle of providing strong business partnerships with our clients by demonstrating a committed passion for those who demand technical advice and responsive customer service that adds value to their projects.

Our mission is to build and maintain strong business partnerships by demonstrating a committed passion for the principles of high-quality customer service and professional consultation that results in optimum value to our clients. We provide our employees with just compensation and a challenging, stable work environment that embodies ongoing opportunities for them to further their individual goals. We also aim to furnish a good return for our shareholders by consistently achieving our financial objectives.

GeoTek offers a variety of jobs to build on your professional career, with multiple offices located in Nevada, California, Idaho, and New Mexico. Our branch offices serve more than just the state they are located in, providing services across a wide region.

Support the office and project teams by coordinating inspections, managing project documents, tracking project information, and assisting with billing and administrative tasks for large industrial and construction projects. This role requires strong organization, communication, and multitasking skills in a fast-paced office environment.

• Coordinate high-volume inspection scheduling and maintain regular communication with clients, contractors, project managers, and technical staff to support infrastructure and major industrial projects.
• Utilize accounting systems, project management software, and Microsoft Office applications to track and maintain project data, documentation, labor hours, invoices, reports, and related records.
• Create, organize, maintain, and distribute project files, reports, and administrative documentation in accordance with company policies, client requirements, and established procedures.
• Coordinate and support billing activities by preparing invoices, reviewing project information for accuracy, monitoring project budgets and contractual requirements, and assisting with collections efforts when needed.
• Process client payments by recording, depositing, and accurately applying funds to corresponding invoices within company accounting systems.
• Serve as a point of contact for clients on billing-related matters, ensuring responsive, professional communication to resolve inquiries and support client satisfaction.
• Perform quality control reviews of project documentation, reports, and billing packages to ensure accuracy, completeness, and compliance with company and client requirements.
• Identify opportunities to improve administrative, scheduling, billing, and project support processes while providing general support to project managers and accounting personnel.
• Perform other duties as assigned by management.

• Strong experience with Microsoft Office applications, including Outlook, Excel, and Word.
• Ability to learn new software systems and processes quickly.
• Strong attention to detail with excellent organizational and multitasking skills.
• Clear verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic understanding of accounting, billing, or financial processes is preferred.
• Experience with project-based accounting or Ajera is a plus but not required.

Benefits:

GeoTek is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.