Project Coordinator - Commercial Construction

Supercharge your career here at Powerhouse!

We are looking for a Project Coordinator to join our team!

Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development plan to help ensure you hit your professional potential.

What’s in it for YOU:

• Medical, dental, vision, Short-Term Disability, Long-Term Disability, Life Insurance and additional voluntary plans.
• 401(k) Retirement Plan with company match.
• PTO, 11 Company Holidays and Paid Parental Leave
• Wellness activities and an onsite gym
• Ongoing professional development and continuing professional education.

What YOU will do:

As a Project Administrator, you'll be responsible for a variety of tasks that keep our projects on track and our team in sync.

• Project Setup & Documentation: Establish and manage project entries and file systems in alignment with the Project Execution Manual. Prepare and maintain the “Project Book” to organize essential project documents.
• Collaboration: Work closely with the Project Manager (PM) and Assistant Project Manager (APM) to coordinate project entry documents and ensure smooth project execution.
• File Management: Set up and maintain project files on Company X’s shared drive, ensuring they are accessible for company-wide use.
• Meeting Support: Assist in scheduling project meetings, documenting minutes, and ensuring action items are followed up.
• Subcontractor Coordination: Assist in defining the scope of subcontracted work, verifying vendors, and ensuring all required Certificates of Insurance are complete and up-to-date.
• Logistics Support: Help the APM with the shipment of materials to job sites and manage the uploading of site completion photos.
• Data Management: Confirm and enter data into tracking spreadsheets to ensure compliance with the Scope of Work.
• Contract & Documentation Support: Assist in resolving contract-related questions by coordinating directly with the APM and facilitate the transmission of documents to ensure all parties have the latest revisions and updates.
• Procurement: Prepare purchase orders for necessary construction supplies and consumables as directed by the PM or APM.
• Communication: Act as the primary contact in the office for the Project Team, providing documents, contact information, and general project-related details. Assist in maintaining positive and effective communication throughout the project lifecycle.
• Additional Duties: Perform other related duties as assigned to support the successful completion of projects.