A Project Coordinator supports MFUSED's cannabis market-expansion team: researching new state markets, validating findings against primary sources, analyzing data in Excel, and tracking market-entry projects in Asana to keep them on scope, timeline, and budget through the go decision. Onsite in Scottsdale, AZ; no direct reports.
MFUSED is a self-funded, founder-led cannabis brand and one of the largest minority-owned cannabis brands in the U.S. Founded in 2012 and headquartered in Scottsdale, Arizona, we are known for clean extracts and proprietary hardware. We sell in five states today — Arizona, Washington, New York, Missouri, and Maryland — with New Jersey and Utah next and more to follow, including international markets.
ROLE SUMMARY
The Project Coordinator, Business Development keeps our market-entry work organized and moving. This role supports the expansion team by gathering and organizing information, tracking tasks in Asana, researching new markets, validating that research against primary sources, and analyzing data that helps leadership decide which states MFUSED enters next. Just as important, this role keeps each market-entry project on the tracks: in scope, on timeline, and on budget — from first look through the go decision and handoff to the Market Execution team, which owns the launch from there. This is not a people-leadership role — there are no direct reports. The coordinator drives momentum instead: pushing owners to hit their deadlines, keeping the expansion team and its leadership in the loop, and managing up when leadership needs to weigh in. Success depends on collaboration across teams. The coordinator works with people at every level — ownership groups, operators, and internal employees — and handles information that requires strict confidentiality.
This role may be great for you if you are a paralegal wanting to make a shift or recent graduate student wanting to get into cannabis.
WHAT YOU’LL DO
Project Coordination & Team Support
Track expansion tasks, owners, and deadlines in Asana; keep workstreams current and flag anything at risk of slipping
Gather and organize documents, data, and updates from internal teams and outside partners so the team works from one source of truth
Prepare agendas, notes, and follow-ups for expansion meetings, and make sure action items get closed out
Prepare the handoff package at the go decision — plan, open items, contract dates, contacts, and budget to date — and walk the Project Coordinator, Market Execution through it
Scope, Timelines & Budget
Keep projects in scope — when work drifts beyond what was agreed, flag it and route the change for a decision before it grows
Keep timelines honest — track milestones, surface slippage early, and hold owners to their dates
Monitor project spend and track it against budget — flag variances before they become surprises
Market Research & Validation
Research new and potential markets: licensing rules, market size, pricing, competitive landscape, and regulatory timelines. This is market-entry research that answers "should we enter." Product, consumer, and pricing research inside markets we already sell in is owned by the Product Manager
Validate findings against primary sources — state regulators, license databases, industry reports, and operator conversations. AI tools can speed up the work, but you confirm the facts before they reach the team
Summarize research into clear, accurate briefs the team can act on
Data Analysis
Build and maintain spreadsheets, market comparisons, and models in Excel that help leadership weigh which markets to enter
Turn raw data into charts, summaries, and recommendations
Spot gaps or inconsistencies in the data and run them down
Contracts & Vendor Support
Read contracts and agreements, understand what they say, and flag questions, risks, and feedback for the team
Support vendor and partner contract tracking — key dates, deliverables, and renewals — through signature. Once a market is handed off, ongoing deliverable and renewal tracking moves with it to Operations and Market Execution
Cross-Team Communication & Confidentiality
Work directly and professionally with ownership groups, operators, and internal employees at every level
Keep the expansion team and its leadership in the loop — clear, timely updates so no one is surprised
Push for deadlines and manage up — when a project needs a decision or a nudge from leadership, you raise it
Collaborate across departments — expansion touches operations, finance, legal, and marketing, and this role keeps their pre-decision inputs organized and on time. After the go decision, the Project Manager, Market Execution aligns those teams for launch
Protect confidential information — expansion plans, contract terms, and business data stay inside the team
WORKING WITH THE MARKET EXECUTION TEAM
Mfused has two Project Coordinators. Both use Asana and both work across teams. The lines below keep the work from being tracked twice.
The go decision is the dividing line. The Project Coordinator, Expansion supports everything before Mfused commits to a market: market research, market selection, licensing, ownership and partner agreements, and contract review. The Project Coordinator, Market Execution (reporting to the Project Manager, Market Execution) supports everything after: product, production, launch, commercialization, and in-market initiatives.
One portfolio per market. Each new market gets a single Asana portfolio with a named handoff milestone ("Go decision / handoff to Market Execution"). Expansion owns the portfolio up to that milestone; Market Execution owns it after. There is never a second tracker for the same market.
Gray areas go up, not sideways. If it is unclear which lane a piece of work belongs in, the Expansion lead and the Project Manager, Market Execution decide. Coordinators do not negotiate scope with each other.
Cross-lane visibility. Each coordinator is a follower on the other’s portfolio so both can see status, but only the owning coordinator updates it.
WHAT WE’RE LOOKING FOR
2+ years coordinating projects or supporting a team — research, analysis, or operations backgrounds welcome
Hands-on experience with Asana (or a comparable project management tool) and strong Microsoft Office skills, especially Excel
A research habit of checking sources: you verify accuracy before you share, and you never rely solely on AI-generated information
Comfort with data analysis — building spreadsheets, comparing markets, and presenting findings clearly
An eye for scope creep, slipping dates, and budget drift — and the follow-through to raise them early
Ability to read contracts, understand them, and give useful feedback
Clear, professional communication with people at all levels, from ownership groups to line employees
Able to hold people to dates without holding a title over them — influence, follow-up, and managing up are your tools
Discretion — you can be trusted with confidential information
Clear ability to communicate and partner with people who have diverse backgrounds (international and domestic partners) + people from all levels (associates to owners)
Organized, detail-oriented, and comfortable juggling multiple work streams at once
Bachelor's degree preferred, or equivalent experience
Bonus Points
Familiarity with vendor management contracts and other types
Cannabis, CPG, or regulated multi-state industry experience
Ability to understand financial reports, cash flow statements, P&L, and balance sheets
SCHEDULE, PAY & BENEFITS
Onsite at our Scottsdale, AZ office, Monday–Friday
This role works with international teams and partners: evening and weekend work will be required to meet business needs — expansion doesn't always keep office hours
$31.25 per hour — $65,000 annualized at full time — with overtime pay when evening or weekend work pushes past 40 hours
Medical through Regence BlueShield with two plan options — including a $0/month employee-only HSA plan with a $500 annual company HSA contribution — plus dental (Regence DPPO) and vision (VSP)
After three years with Mfused, the company pays 100% of your employee-only medical premium on either plan
$200 annual wellness account, all-access gym membership at 12,200+ gyms for $28/month, and up to $100 per year in wellness rewards
Company-paid $50,000 life & AD&D insurance and a free, confidential Employee Assistance Program for your whole household
Benefits eligibility at 30+ hours per week; coverage starts the first of the month after 30 days of employment
THE HONEST PART
This isn't a role where you sit in one lane and watch the work go by. It's demanding, with high expectations, real responsibility, and real pressure. It also delivers the kind of growth and experience most people wait years to get. Here's what you're signing up for, and why we think it's worth it.
You'll help build what MFUSED becomes next.Expansion here means new states, new countries, and entirely new lines of business. It also means making our existing strategic partnerships stronger, from improving deals and terms with key vendors to working with contract manufacturers and licensing partners. One month you might be mapping a state's licensing path; the next, you could be helping shape a venture we've never tried before or sharpening the terms of a partnership that powers our growth. If you like variety, you'll get plenty of it.
You'll work at the pace of our CEO and Founders. Expansion projects are led from the top, so you'll be in the room with the people who built MFUSED and moving at their speed. They set a high bar, move quickly, and expect the same focus and follow-through from the people around them. That calls for a work ethic that shows up every day: owning your commitments, staying a step ahead, and delivering when it counts. In return, you'll get a front-row view of how leadership thinks, decides, and builds a successful company, the kind of exposure that accelerates a career like almost nothing else.
You'll do more than your job title says. We're growing fast, and the best projects happen when people step in wherever they can make a difference. You'll pick up work outside this description, and that's where the real learning happens. People who lean in here gain more experience in a year than many roles offer in five.
You'll work at the frontier. Cannabis is one of the fastest-moving industries in the country, and the rules are still being written, especially in new markets. There won't always be a playbook, which means you get to help write it. If figuring things out energizes you, you'll fit right in.
Your growth runs through the heart of the business. The people who advance in this role get genuinely curious about contracts, regulatory compliance, and how both shape the business. They also build a strong command of finance: reading financial statements (P&L, balance sheet, and cash flow statement), understanding how cash moves through a deal, and knowing the accounting basics behind the numbers. You don't need to be an expert on day one. Bring the curiosity, and you'll learn how deals come together, how regulations shape strategy, and how the numbers drive decisions, right alongside the people making them.
CANNABIS INDUSTRY REQUIREMENTS
Must be at least 21 years of age (industry requirement)
Must pass a background check as a condition of employment
Must be able to obtain and maintain any licenses, certifications, or badges required to operate as business needs require
May be exposed to cannabis and cannabis products in the course of work
Cannabis is legal in the states where we operate but remains illegal under federal law; applicants should be comfortable working in the industry
WORK AUTHORIZATION
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
EQUAL OPPORTUNITY
MFUSED is proud to be a minority-owned company and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.