Project Coordinator

AVELaunch Books is a team that creates non-fiction books end-to-end for entrepreneurs, coaches, consultants, and thought leaders. We help experts turn their knowledge and experience into a structured, meaningful book - a tool for influence, trust, and business growth. We work deeply with each client: preserving their unique voice, building a strong narrative, and delivering a product that establishes authority in their field.
We're a young team with evolving processes. We need people who are comfortable with uncertainty, take ownership of their work, and help build systems - not just follow them.

About the Role:
We're looking for a Project Coordinator to make our book project delivery more predictable, structured, and transparent. You'll manage book projects end-to-end: planning, deadline tracking, team and client coordination, risk management, and keeping documentation in order. This is a great fit if you want to grow into a full PM role in a creative and meaningful niche.

Responsibilities:
Plan project stages, deadlines, milestones, and owners.
Assign and clarify tasks for writers, editors, and designers; track execution.
Collect status updates; identify blockers, delays, and resource overloads.
Communicate with clients / authors: prep for meetings, log decisions, write concise summaries.
Maintain project tools: ClickUp, Notion, Google Sheets - tasks, checklists, trackers.
Prepare regular project updates for the COO.
Identify risks early; escalate with proposed solutions.
Track payment-linked project stages and sync with stakeholders.
Spot process gaps and suggest simple improvements.

Requirements:
0.5+ years as Junior PM / Project Coordinator / PM Assistant / Operations Coordinator.
Experience managing several projects or task streams simultaneously.
Hands-on work with a team: task assignment, deadline control, status collection.
Strong understanding of PMBOK, Lean, Scrum.
Understanding of the project lifecycle: start, planning, execution, control, close.
Ability to maintain trackers, notes, checklists, and project documentation.
Familiarity with risks, blockers, stakeholders, and project communication.
Ukrainian - fluent. English - B2.

Soft Skills:
Systematic thinking and attention to detail.
Strong sense of ownership and proactivity.
Clear, timely communication.
Flexibility and comfort with ambiguity.
Ability to hold context across multiple projects.
Escalate problems with solutions, not just flags.

Nice to Have:

Experience in publishing, content, marketing, or educational projects.
Experience working with authors, coaches, or consultants.
Hands-on experience applying PMBOK, Lean, and Scrum concepts.
Experience with Risk Registers, delivery metrics, or simple dashboards.
Use of AI tools (Claude, ChatGPT, Gemini) for notes or summaries.
Basic facilitation or negotiation skills.

Tools:

Google Workspace (Docs, Sheets, Drive, Calendar), Zoom / Google Meet.
ClickUp / Trello / Asana / Notion or similar PM tool.
Claude Cowork.
Nice to have: Miro / Mural, tl;dv, AI tools.

Conditions:

Fully remote, full-time, Mon–Fri, flexible hours.
3-month probation period.
Fixed salary + KPI-based bonuses.
21 calendar days of vacation + 1 day for your birthday.
Sick leave covered.

Hiring Process:

Pre-screen call.
Test assignment.
Final interview.
Offer, onboarding, and start.

If you want to be part of a team that creates products shaping perception and strengthening clients’ expert positioning, we’d love to hear from you.