Project Coordinator

Project Coordinator
📍 St Ives, Cambridgeshire | Hybrid Working
At Arena Group, we're looking for an organised, proactive, and detail-driven Project Coordinator to join our Projects team and help deliver outstanding project outcomes for our clients.
If you thrive in a fast-paced environment, enjoy coordinating multiple workstreams, and take pride in ensuring projects run smoothly from start to finish, we'd love to hear from you.
The Role
Reporting to the Head of Projects, you'll work closely with Project Managers and Project Planners to coordinate the delivery of multiple projects, ensuring that all client requirements are met on time and within budget.
You'll collaborate with teams across Operations, Sales, Technical, Procurement, Finance, Site Teams, and external suppliers, playing a vital role in keeping projects organised, compliant, and on track.
Key Responsibilities

Coordinate project schedules, resources, equipment, and timelines.
Maintain accurate project documentation and records.
Act as a key point of contact for clients and stakeholders.
Gather project information and support tender submissions.
Monitor project budgets and assist with invoicing activities.
Manage accreditation requirements and site access arrangements.
Ensure RAMS documentation is maintained and accessible.
Support reporting, forecasting, and business performance analysis.
Maintain supplier databases and cost-tracking information.

About You
We're looking for someone who is:
✅ Highly organised with exceptional attention to detail✅ Able to manage multiple priorities and deadlines✅ A confident communicator with strong relationship-building skills✅ Proactive, adaptable, and solutions-focused✅ Customer-focused with a professional approach✅ Comfortable working with internal teams, suppliers, and clients alike
Skills & Experience

Previous experience as a Project Coordinator or in a similar project support role.
Strong administrative and organisational skills.
Experience using Smartsheet or similar project management software.

What We Offer

We offer a competitive salary and an excellent benefits package designed to support your health, wellbeing, and work-life balance, including:

25 days annual leave plus bank holidays
Health Care Cash Plan
Group Personal Pension Scheme
Health & Wellbeing Programme
Company Sick Pay
24/7 Employee Assistance Helpline
Cycle to Work Scheme
Long Service Awards
Ongoing training and development opportunities
Career progression within a growing and ambitious business

Additional Information
This role is based in St Ives with hybrid working available (3-4 days per week in office after initial training period). Occasional travel within the UK and potentially Europe may be required, including overnight stays. A full UK driving licence and valid passport are therefore essential.
Ready to take the next step in your project management career? Apply today and become part of a passionate team delivering exceptional projects.