Project Coordinator (12 month Maternity Leave Contract)

Source Energy Services’ success is attributed to the passion and commitment of our employees across all levels of the company. We are a company of dedicated, hard-working professionals who proudly work within the energy industry. Be part of a growing, dynamic, and evolving company.

Job Title: Project Coordinator (12 month Maternity Leave Contract)

Reports To: Director, Construction

Location: Calgary, AB

The Project Coordinator provides administrative, procurement, cost tracking, and document control support for capital projects. Working closely with project managers, operations personnel, accounting, and external vendors, the Project Coordinator ensures projects are properly documented, approved, tracked, and reported throughout the project lifecycle. This position is responsible for maintaining project records, coordinating purchase orders and vendor documentation, tracking project expenditures against approved budgets, and supporting project governance processes to ensure projects are executed efficiently and in accordance with company policies and procedures.

Why Work With Us:

• Competitive industry wage
• Be part of a growing company
• Source invests in our employees and their success

What You’ll Be Doing:

Procurement & Purchase Order Management

• Create and process purchase orders in accordance with company procurement procedures.
• Ensure appropriate approvals are obtained prior to commitment of expenditures.
• Verify that stipulated price agreements, contracts, and supporting documentation are in place for major purchase orders and capital expenditures.
• Coordinate with vendors and internal stakeholders regarding purchase order status, revisions, and approvals.

Cost Control & Capital Tracking

• Monitor project expenditures and commitments against approved budgets.
• Maintain capital spending trackers and assist in preparing project cost reports.
• Reconcile purchase orders, invoices, and project commitments.
• Identify and investigate discrepancies between quoted pricing, purchase orders, and vendor invoices.
• Support project forecasting and budget update processes.
• Assist with accrual reporting and month-end project cost reviews.

Invoice Processing & Medius Flow Administration

• Enter, review, and maintain project-related information within Medius Flow and other company systems.
• Assist with invoice coding, routing, and approval workflows.
• Ensure invoices are properly supported by purchase orders, contracts, and receiving documentation.
• Monitor approval queues and follow up on outstanding approvals.
• Maintain accurate financial and project records.

Document Control

• Establish and maintain project document control systems.
• Manage project correspondence, drawings, contracts, permits, and technical documentation.
• Ensure documents are properly filed, version-controlled, and accessible to project stakeholders.
• Maintain project records in accordance with company retention policies.
• Coordinate document distribution and transmittals between internal and external stakeholders.
• Other duties as assigned.

Who We’re Looking For:

We are looking for individuals with a hardworking attitude, who have working knowledge of tools and mechanics. Individuals must be self-motivated and adaptable to change. Other things that will help you succeed in this role include:

• Diploma or degree in Business Administration, Project Management, Engineering Technology, Accounting, or a related field.
• 3–5 years of experience in project coordination, project administration, procurement, accounting, or cost control.
• Experience supporting capital projects in industrial, energy, construction, mining, or manufacturing environments is preferred.
• Valid drivers license and ability to travel to project sites on a periodic basis

What Will Help You Succeed:

• Strong understanding of procurement and purchase order processes.
• Experience with invoice approval and workflow systems such as Medius Flow.
• Familiarity with project budgeting, cost tracking, and capital expenditure reporting.
• Strong document control and records management capabilities.
• Proficiency in Microsoft Excel, Word, Outlook, and project tracking tools.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong communication and stakeholder coordination skills.

About Source Energy Services:

Source Energy Services is a logistics and oilfield services company that focuses on the integrated production and distribution of high quality frac sand, as well as the distribution of other bulk oil and gas well completion materials requested by customers. Source provides its customers with a full end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network, its “last mile” logistics capabilities and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.

Date Updated: June 2026

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. It is understood that this is not a contract. Management retains the discretion to add to or change the duties of the position without notice at any time.