Project Controls Analyst

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

The role of Project Controls Analyst (PCA) has been established to be a valued team member, working directly with Project Managers (PMs), Project Accountants (PAs), Project Controls, and Business Center Leadership to help ensure the successful financial execution of buildings sector projects to contribute to the profitability of the company.

Your Key Responsibilities

• Gain proficient knowledge of the Oracle Project BI Management Dashboard, Integrated Project Management (IPM) & Project Update Review Service (PURS) tools and understanding and following Stantec’s over-arching PM Framework processes to become a resource for Project Managers supporting project earned value management and ISO 9001 compliance.
• Provide support to develop Work Breakdown Structure for project execution and monitoring.
• Assist PM with work plan implementation, and analysis of work plan against schedule, utilizing resourcing apps as appropriate.
• Assisting with contract preparation and submission through legal compliance review and assist in requesting certificates of insurance, if necessary.
• Coordinate with subcontractors by preparing agreements, change orders, and tracking budgets.
• Assist in preparation and tracking of change order requests to Clients.
• Reviewing time and expenses charged to projects and coordinating adjustments as necessary.
• Assist PMs with their monthly financial reports and communicate billing plans to Project Accountants.
• Assist PM with tracking budget and schedule, tracking and mitigating risk, and ensuring deliverables go through proper review process.
• Reviews Client/contract invoicing requirements and ensures accuracy and completeness
• checking for adherence to rate schedules, proper PO references listed, including additional Client required reporting as necessary.
• Assist PMs with their outstanding Account Receivables – coordinating with the finance team and/or the Client as appropriate.
• Assist PMs with their estimate-to-complete (ETC) requirements as necessary utilizing tools mentioned above.
• Assist Operations Project Controls Lead in training Project Managers and identifying areas for improvement.

Your Capabilities and Credentials

• Strong understanding of project accounting principles, understanding project profitability and how various accounting departments work in layers within a corporation.
• Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
• Strong analytical mindset with ability to synthesize data & ideas, make recommendations, and identify potential issues and/or trends.
• Ability to manipulate data within spreadsheets, database systems and produce reports.
• Strong attention to detail & documentation, along with time management skills.
• Ability to prioritize and coordinate numerous project tasks in a rapidly changing environment.
• Excellent communication skills and the ability to work with all levels of staff in multiple locations.
• Able to work with a combination of work styles
• collaboratively while maintaining autonomy.
• Intermediate to advanced Microsoft Office knowledge – Outlook, Word, Excel, Teams; Sharepoint, Adobe or Bluebeam; and E-Builder (Client specified); and Ariba (Client specified) as necessary.
• Willingness and ability to learn new software applications as they are introduced to improve efficacy in delivering final product.
• Reliability, follow-through, and teamwork
• Possess a valid driver's license with a good driving record.

Education and Experience

• Bachelor’s degree in business, engineering, or finance preferred with a minimum of 5 years’ experience or equivalent combination of skills and experience. Master’s degree in lieu of experience will be considered.
• Experience in an architecture firm, construction or business analytics preferred.
• Prior Oracle experience would be an asset. Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible