Project Administrator

We are looking for a full-time Senior document controller. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.

• Record issued documents in accordance with Project Life Cycle procedure.
• Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Filing electronic incoming documentation.
• Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
• Circulate received/downloaded documents to project team.
• Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
• Keep a log of in-coming and out-going information.
• Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM).
• Responsibility for high level review of project life cycle-controlled documents.
• Setting up and maintaining document issue sheets throughout entire project.
• Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.
• Plotting drawings to scale for engineers review and issue.
• Scanning. Renaming, recording and filing incoming hard copies of drawings.

Mandatory Skills/Qualifications

• Ideally 8+ year's experience of document and data management in a multi discipline detail design engineering environment.
• Experience of uploading/downloading from online collaborative websites is essential.
• The successful candidate needs to be conscientious, and methodical with excellent organisational skills.
• Excellent time management skills and capable of managing their own time/workload across multiple projects.
• Training will be given to familiarise them with WSP systems, the different EDM systems and enough knowledge of AutoCAD to manage and manipulate the files.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.