Project Administrator / Project Coordinator

Responsibilities

• Manage contracts with Quantity Surveyors (QS), consultants, and contractors, including contract administration and vendor management.
• Prepare, issue, and maintain contracts, purchase orders (POs), NDAs, COIs, and related project documentation.
• Ensure procurement processes comply with client policies and governance requirements.
• Raise purchase requisitions and process approvals through the client's procurement platform.
• Coordinate invoice processing, payment administration, accruals, retention tracking, and monthly cost reporting.
• Maintain project costing templates, procurement cost trackers, and financial records.
• Act as the liaison between project managers, vendors, and stakeholders on procurement and payment matters.
• Manage document control, contract lodgement, and filing within client document management systems.
• Support sustainability reporting by collecting and uploading project sustainability and waste data.
• Coordinate project logistics, fixed asset tagging, and inventory stock-taking activities when required.
• Provide timely updates on project costs, status, and compliance-related information.

Requirements

• Diploma or Degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management, or a related discipline.
• Minimum 3-5 years of experience in procurement, contract administration, project coordination, or construction/fit-out project administration.
• Strong knowledge of procurement processes, contract management, and financial administration.
• Experience managing purchase orders, invoices, project costing, and vendor payments.
• Familiarity with procurement, contract management, and document management systems.
• Strong attention to detail with excellent organizational and document control skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent stakeholder management and communication skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience in construction, fit-out, workplace, or facilities management environments will be an advantage.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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