Project Administrator

As the world’s cities grow more complex, people’s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference.

It's time to make a move. Join our flow.

We are seeking a motivated and detail-oriented Project Administrator to join our Delivery Operations team.

Key Responsibilities:

• As a Project Administrator, you will support Project Managers and Supervisors by ensuring accurate project planning, documentation, and financial control throughout the project lifecycle.

• Collect and organize project information to support decision-making for Project Managers and Supervisors

• Monitor project schedules (e.g., expiring S-Plan milestones) and notify relevant stakeholders when updates are needed

• Support customer correspondence, obtain approvals and signatures, and ensure proper documentation and archiving

• Monitor invoicing status vs. billing plans, verify collections, and report deviations for corrective actions

• Maintain and update project revenue and cost forecasts monthly, following company guidelines

• Create Purchase Requisitions upon Supervisor or Project Manager request, ensuring all required details are included

• Ensure accurate labor planning and subcontracting before installation activities begin

• Participate in Pre-Delivery Reviews and ensure correct cost planning for accurate revenue recognition (Percentage of Completion)

• Manage documentation for fitters and subcontractors in coordination with the Installation Resource Manager

• Coordinate project logistics needs with the logistics team

• Ensure correct use of activities and cost elements in booking actual project costs

• Handle change orders/variation sales, ensuring timely system registration and proper communication with stakeholders

• Support claim handling processes, maintain customer correspondence and documentation related to project scope changes

• Monitor project milestones and maintain the project schedule in the system as instructed by the Project Manager

• Compile end-of-project documentation sets for submission to customers, maintenance teams, and for archiving

• Coordinate with the project team to ensure correct planning of remaining project costs before closing

What We’re Looking For:

• Bachelor’s Degree in engineering, business or related fields

• Fluency in English is a must

• Previous experience in administrative tasks and project-related support

• Ability to understand and manage contract terms, conditions, and financial aspects, as well as interpret general business and governmental regulations

• Strong communication skills with the ability to present business information effectively to managers, customers, and general contractors

• Capability to prepare clear, professional reports and business correspondence

• Strong problem-solving skills with the ability to handle practical challenges and diverse variables

• Proficiency in Microsoft Office applications

• Experience with SAP systems and understanding of relevant functionalities

Why Join Us?

At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

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