Project Administrator I

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities, and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Job Summary

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. This position is entry level for individuals with limited experience in this position.

Key Responsibilities:

1. Responsible for gathering and organizing owner billing backup, reviewing individual charges, and consolidating supporting documentation for billing.
2. Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
3. Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
4. Process and track accounts payable and accounts receivable transactions, ensuring invoices, payments, and supporting documentation are accurate and competed on time.
5. Coordinate with vendors, customers, and internal teams to address billing and payment questions.
6. Reconcile vendor statements, customer accounts, and payment records.
7. Maintain accurate financial records and ensure documentation is properly filed and accessible.
8. Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
9. Review invoices and billing documentation for accuracy and resolve discrepancies.
10. Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

Minimum Job Requirements:

1. Good organizational skills are necessary.
2. Must be proficient with word processing and spreadsheet software.
3. Proficient use of all Microsoft Office Suite programs.
4. Two-year accounting degree or equivalent combination of business training and/or related experience.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements:

1. Ability to wear personal protective equipment is required (including but not limited to; steel-toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
2. May reach above shoulder heights and below the waist on a frequent basis
3. May stoop, kneel, or bend, on an occasional basis
4. May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors
5. Must be able to comply with all safety standards and procedures
6. Occasionally will climb stairs, ladders, etc.
7. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
8. Will interact with people frequently during a shift/workday
9. Will lift, push or pull objects on an occasional basis
10. Will sit, stand or walk short distances for up to the entire duration of a shift/workday.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program

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