Project Administrator

Garver · Kansas City, MO · 4 weeks ago

Category: Project management
Experience: 1+ years
Company size: 1000+

Administrative support role at engineering firm Garver's Kansas City Crossroads office: the Project Administrator assists Project Managers on the Central Buildings Practice by tracking contracts and invoices, coordinating submittals, drafting and formatting documents in Word/Excel, and handling meetings, travel, licenses, and general office tasks.

Job Title Project Administrator

Business Line/Corporate Support Buildings

Reports to Central Practice Leader

FLSA Classification Non-Exempt (Overtime Rate 1.5)

Project Administrator

Garver's growing Central Buildings Practice is looking to add a Project Administrator to our Kansas City, MO Crossroads office. Experience in the engineering/construction industry is not required, but organization, communication, and the willingness to learn are essential.

The Project Administrator will be responsible for assisting Project Managers across our Buildings Team with organizational tasks, tracking of various efforts, and coordinating/communicating with our Team, our clients, and our partners.

Additionally, performs routine administrative tasks, supports team activities, and assists with maintaining an organized and productive work environment.

Essential Functions

Coordinating and tracking contracts and related documents with our clients and subconsultants
Reviewing, editing, and formatting technical documents
Invoice distribution and tracking
Construction Administration support, including material and shop drawing submittal coordination and tracking
Document preparation and formatting in Microsoft Word and Excel
Drafting project correspondence
Document printing/compiling for submittal to the client and submittal coordination, including distribution
Staff travel coordination
Staff professional license renewal
General administration tasks as directed
IT and Real Estate inventories/assistance
Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.)
Manage sensitive and confidential information with a high level of discretion

Education and Experience Required

Bachelor's degree or equivalent combination of education and relevant administrative experience.
1-3 years of clerical or administrative experience
Basic experience in a professional or office environment is a plus

Licenses/Credentials

Valid Driver’s License required for employment and to operate company vehicle as needed to perform duties

Preferred Qualifications

Basic IT experience
Experience in using Microsoft Copilot or AI-enabled productivity tools to improve administrative efficiency preferred.

Skills & Competencies

Ability to anticipate needs, identify potential issues, and proactively follow up on commitments.
Ability to work on multiple projects, tasks, and with multiple Staff concurrently
Strong organizational and time management skills
Strong customer service and interpersonal skills
Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Strong attention to detail and willingness to learn
Effective verbal and written communication skills
Positive attitude with a strong work ethic and team-oriented mindset
Basic financial understanding as it applies to budget and financial responsibility
Ability to follow instructions and work under supervision

Physical Requirements

Ability to sit for extended periods of time
Lifting or carrying up to 30 pounds
Pushing or pulling
Keyboarding
Driving
Stooping, crouching, or kneeling
Ability to hear, understand, and distinguish speech to communicate in person and on the phone
Visual acuity to read printed materials and screens

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

***To be considered, applicants must provide a cover letter with their application. ***

This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

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Project Administrator

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