Summary
The Project Administrator will provide administrative and operational support to Project Managers to ensure smooth and efficient project implementation. Throughout the project lifecycle, the Project Administrator will be responsible for the day-to-day administration of multiple projects and facilitate communication and coordination of project activities. Administrators will maintain accurate information and project status in the ERP and other management systems, and will report project progress, issues, financials, and concerns to the Project Managers.
Minimum Qualifications
- Bachelor’s Degree preferred.
- 1-3 years of professional experience in a project management, project administration or project coordination role.
- Familiarity with Enterprise Resource Planning (ERP) software, such as SAP, IFS, JDE, Oracle.
- Proficient in Microsoft Office (Excel, Word, PowerPoint), Microsoft Project, Visio, Access, SharePoint and Adobe Acrobat.
- Sound knowledge of project management, project accounting and controls, budgets and billing cycles.
- Working knowledge of contracts, change orders, invoicing, project work scopes, purchase orders and standard business documents.
- Exposure to EPC/engineering, construction, installation processes is preferred.
- Energy industry knowledge and experience is a plus.
Knowledge, Skills and Abilities
- Excellent verbal and written communication skills, with ability to clearly convey information and ideas.
- Ability to handle multiple tasks and meet deadlines, while maintaining focus on detailed issues in a dynamic fast-paced environment.
- Careful attention to detail, organized, analytical and flexible to adapt to changes and new information.
- Ability to understand project needs and challenges, and apply creative and logical approach to help identify solutions.
- Ability to receive and understand direction, ask questions when appropriate, ability to work independently, prioritize workflow and deadlines, and manage time to work efficiently and with a sense of urgency.
- Ability to balance persistence with diplomacy to get things done, follow through on tasks and drive issues to resolution.
- Strong interpersonal skills with ability to collaborate and work effectively with others and build relationships to achieve best possible solutions.
- Customer orientation and excellent customer service skills.
- Must be punctual, professional, and dedicated to maintaining high quality standards.
- Initiative in seeking opportunities to broaden knowledge, learn new skills and grow.
- Must be legally authorized to work in the United States without the need of employer sponsorship, now or anytime in the future.
Essential Functions
- Conduct weekly/bi-weekly planning discussions with Project Management Team to ensure budgets and schedules are accurate.
- Manage business expense reporting for Project Management Team according to company policy, and ensure timely and accurate project expenses are recorded weekly.
- Provide responsive support to Project Management Team email and phone requests, and engage with cross-functional teams to facilitate communication and coordination across the organization.
- Coordination with Project Management team to assist in developing pre-project initial schedules, risk assessments, project plans & budgets.
- Assist in the project costs analyst using IFS to gather recent project costs and relay these to other departments as necessary.
- Assist with the development and optimization of internal operating policies, standards and procedures.
- Prepare monthly project financial reports, reviewing costs, revenue, margin and milestones and present to leadership team.
- Conduct preparatory meetings with Project Management teams to assess all monthly budget, revenue and milestone reports.
- Process purchase orders and change orders for project management team.
- Maintain and update project schedule/budget records daily.
Work Environment
- Must be able to work at a desk and use a computer for extended periods of time.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities at any time, based on business needs.
About Us
PowerSecure, a Southern Company subsidiary, is a leading provider of innovative energy solutions to electric utilities and their industrial, institutional, and commercial customers.
Join Our Power Team!
We invest in high-value and cost-effective benefits for our employees. Our benefits package includes:
- Medical, dental, vision, and life insurance coverage
- Competitive pay and a matching 401(k) plan
- Vacation, Company Holidays, Paid Time Off (PTO – personal and sick days)
- Flexible spending accounts / Health savings account
- Wellness Incentive Programs
- Employee Referral Program
- Tuition Reimbursement
Equal Opportunity Employer
PowerSecure is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law. This position is not open to third parties