Project Administrator
ALFA LAVAL · Shanghai ·
- Category
- Project management
- Experience
- 3+ years
- Company size
- 1000+
Coordinates project logistics, procurement, and documentation for manufacturing operations in Shanghai, managing orders, vendor invoices, and customs compliance while tracking component delivery timelines and reporting to stakeholders.
Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.
As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.
About the job：
General:
•Work with existing customers or working in projects.
•Timely create Sales Order in ERP
•Purchase components of project per purchase requirement.
•Tracking components OA & review components timely and keep those delivery on time.
•Checking and record commercial data of OA, provide project components status list to project engineer.
•Timely arrange logistics and reasonably use transportation mode.
•Timely arrange customs E book data to OEM to ensure that components arrived on time.
•Implement the bonded manual to assist factories in ensuring the registration and verification of bonded materials in compliance with regulations, ensuring a balanced account book
•Handle vender’s invoice.
•Monitor the parts and schedule production on time according to customer demand and remind the line manager when the demand is peak.
•Monitor the pricing of extra cost of OEM.
•Timely provide delivery documents to customers and close ERP order.
•Timely record the data team required.
•Collect and sort out certificates.
Special:
Meeting and reporting:
•Assist in financial inventory.
•Timely record of submit the data team required.
•Analysis and improvement measures for Delivery on Time.
•Other jobs assigned by line manager.
What you know：
Competencies:
•Good communication and coordination skill.
•Strong knowledge of customs affairs in FTZ/BLP.
•Strong self-learning ability.
•Problem solving treat problems as opportunities, willing to learn problem solving tools and practice in daily work. Able to overcome difficulties and heavy working pressure.
•Power BI is a plus.
•Handbook is a plus.
•Coordinate with others: Do proactive communication, build good relationship with other colleagues.
Qualification:
•Bachelor’s degree major and familiar with order handling.
•At least 3 years’ experience in supply chain area of manufacturing industry or customs affairs.
•Experienced in ERP system.
•Experienced in MS OFFICE esp.: excel and PowerPoint.
•Excellent English both in spoken and written.
We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.