Project Accountant

Overview

The Project Accountant manages a high volume of concurrent projects across the full project lifecycle, from initial setup and budgeting through billing, revenue reporting, collections, and project closeout. This role requires a minimum of four years of relevant accounting experience, preferably in a professional services environment, and demonstrated experience using Deltek Vantagepoint, Microsoft Excel, Power BI, and SharePoint. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage competing priorities while maintaining accuracy, confidentiality, and strong communication with project teams, clients, and internal stakeholders.

Job Summary

The Project Accountant is responsible for daily core project accounting functions within the job costing Deltek accounting system. Additional responsibilities include concurrent projects and acting as a liaison between accounting and project management, ensuring accurate and consistent billing and financial reporting.

Responsibilities

Work Performed and Job Requirements

• Project Setup and Maintenance
  • Partner with project managers to enter project budgets, forecasts, and client billing information, including rate tables, in Deltek Vantagepoint.
  • Maintain detailed understanding of financial and billing details for each project’s contract, amendments, and modifications.
  • Set up contract billing terms, prepare client invoices, and ensure accurate documentation through the project accounting system.
• Billing and Documentation
  • Maintain integrity of each project’s billing files, including billing rates, invoices, supporting documentation, and approvals.
  • Ensure the timeliness and accuracy of revenue reporting data for each project.
  • Research and resolve discrepancies in project billing or payments with clients and apply client payments accurately.
• Reporting and Revenue Support
  • Provide revenue management with detailed support on project amounts incurred, contract terms, budgets, and billing to assist in monthly revenue analysis.
  • Prepare, analyze, and present project-related management reports as needed for project managers.
  • Support the revenue team during the annual audit.
• Collections and Client Relations
  • Assist accounting assistants and project managers with collections, ensuring timely and accurate client payments.
  • Resolve any issues associated with client collections, including billing and payment discrepancies.
• All other duties as assigned.

Qualifications

Education/Training

Minimum of a bachelor’s degree in accounting or finance, or an equivalent combination of education and experience.

Experience

Minimum of 4 years of related experience and/or training or equivalent combination of education and experience will be considered. Demonstrated accounting experience within a professional services firm is desirable.

Knowledge, Skills, and Abilities

• Understanding of and ability to adhere to accepted accounting principles.
• High proficiency with accounting software. Deltek Vantagepoint a plus.
• Excellent verbal and written communication skills; the ability to professionally communicate and coordinate with a wide range of external clients as well as internal management and administrative personnel.
• Must be highly organized, precise, and accurate in work, with strong attention to details.
• Ability to work independently, with sound fiscal and time management skills, and priority management to meet conflicting deadlines.
• Ability to make decisions using solid judgment, while complying with internal policies and applicable state and federal laws and regulations.
• Ability to maintain high standards of customer service and satisfaction.
• Proficiency in Microsoft Word and advanced skills in Microsoft Excel.
• Proficient in Power BI reporting and navigating Share Pointe sites.
• Superior interpersonal skills.
• Ability to manage significant recurring responsibilities with unpredictable short-term demands.
• Ability to be initiative-taking and mentally flexible in order to switch gears quickly from one project to the next.
• Capable of handling confidential information in a discrete manner.
• Ability to work extended hours when deadlines are approaching.
• Ability to listen to and understand information and ideas presented through spoken words and sentences.

EEO

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)