Program Coordinator Strategy Development

PHMC serves as both a direct service provider to individuals, families, and communities across the region and as an intermediary agent — managing large-scale contracts, government and philanthropic partnerships, and multidisciplinary initiatives that require operational sophistication, strategic leadership, and deep mission alignment.

This position is an office-based position, located in Philadelphia

Hours: Monday through Friday, 8:30 am - 5:00 pm, with the ability to work nights and weekends as needed

The Strategy Development Program Coordinator will focus primarily on public health funding across PHMC’s subsidiaries and programs, as well as manage several programs that fall under the Strategy Development portfolio. The Program Coordinator will supervise program interns. The role requires a highly skilled, experienced, development- and relationship-driven professional with leadership, strategic vision, business development, and grant-writing skills to refine and carry out the business development strategy for PHMC and its affiliate organisations.

General duties of the role include new program development in collaboration with senior management and mid-level management staff across the corporation to grow existing business lines, develop new business lines, and promote integration of services across businesses for growth and efficiency.

In addition to Strategy Development duties, the Strategy Development Program Coordinator will support the Pennsylvania Public Health Association, a subsidiary of PHMC. In this role, the program coordinator will represent the organisation and lead business development initiatives specific to PPHA, including the funding portfolio, membership tracking and growth initiatives, promote integration and coordination with both state and nationwide stakeholders, lead various public health trainings and stay up to date with relevant policies.

Strategy Development:

• Prepare and write letters of interest, grant proposals, reports and other materials that are responsive to funder guidelines, including assembling required documentation and budgets.
• Gather information from PHMC employees across the enterprise, including the organisation’s subsidiaries, to articulate goals, activities, anticipated outcomes, successes, and challenges appropriately to funders.
• Develop, edit, and present grant proposals to management for approval, maintain tracking for all grants, including due date, renewal date, and submission of progress reports, and package the final grant application and send it with appropriate attachments.
• Draft and provide support letters and other documentation, as needed, for partners submitting grant applications for which PHMC is a sub-contractor or will otherwise be involved in the provision of programs.
• Support data entry and data management of the Grant Management System and help maintain the integrity of the database via regular maintenance and data-cleaning.
• Support cataloguing and organisation of a centralised repository of key documents and boilerplate language for proposals.
• Provide project-defined internal and external communications work, such as annual reports and newsletters.
• Coordinates day-to-day logistics of programmatic and administrative activities for multiple contract- and grant-funded initiatives to ensure achievement of project deliverables on or ahead of schedule.
• Participates in strategic planning sessions for both PHMC and various subsidiaries.
• Represents PHMC’s Strategy Development team at meetings as needed.
• Coordinate logistics of events, day of event details, managing attendees and their registration, and securing and managing vendors.
• Foster the development of philanthropic donor relationships through prospecting, data management and strategic outreach and engagement.

Program Coordination

• Coordinate initiatives specific to PPHA.
• Coordinate regular training sessions and webinars available to all PPHA members and state and local Health Departments.
• Tracks new membership and membership renewals, refers members to various PPHA committees, and tracks member needs.
• Coordinates, with support from the Program Manager, the day-to-day logistics of programmatic and some administrative activities for multiple. contract- and grant-funded initiatives to ensure achievement of project deliverables on or ahead of schedule.
• Coordinates program planning and monitoring goals and objectives to support team and programmatic growth.
• Assists with publicising the program and program outcomes, including abstracts, posters, and presentations.

Supervision:

• Supervise interns
• Works with colleagues to foster a cohesive team-oriented work environment.
• Communicates formally on a bi-weekly or weekly basis with supervisor and direct reports.
• Enforces agency policies and procedures.
• Other relevant duties as assigned.

Professional Experience Requirement:

• Two (2) years of demonstrated ability to develop, implement and follow project timelines to ensure completion of project deliverables on or ahead of schedule.
• Ability to identify and prioritise tasks based on project and organisational needs and manage competing priorities.
• Ability to work both independently and in a team environment to meet objectives with minimal supervision.
• Excellent problem-solving, conflict resolution, time management and professional communication (written and oral) skills.
• Must be willing to travel.

SKILLS:

• Strong writing, editing, and copy-editing skills
• Strong verbal communication skills, both in person and on the phone
• Proven research abilities, including gathering and interpreting data
• Ability to manage multiple tasks in a deadline-driven environment, working both independently and as a team member
• Comfort working in a diverse, multicultural environment, and sensitivity to and appreciation of cultural differences
• High energy, high degree of initiative, flexibility, teamwork, and attention to detail
• Strong partnership-building skills
• Excellent research and organisational skills
• Thorough understanding of data and the ability to translate data into compelling narrative prose
• Able to work well under pressure and handle several projects at one time
• Excellent judgment and ability to work with a wide range of stakeholders, organise their individual needs, and manage competing priorities
• Ability to develop, implement, and follow project timelines to ensure completion of project deliverables on or ahead of schedule
• Computer proficient (Word, Excel, Access, PowerPoint, Smart Sheet, and other software as needed)

Education Requirement:

Bachelor's Degree in public health, health education, or equivalent.

PHMC is an EOE and an E-Verify Employer