Program Coordinator, JD Admissions

Job Profile:

Academic Program Specialist 1

Job Family:

Academic Program Management

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports the coordination of day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity.

Job Description:

The Sandra Day O'Connor College of Law seeks an engaging, detail-oriented and creative individual to join the Admissions and Financial Aid team in the position of JD Admissions Coordinator. This position will coordinate and facilitate recruitment activities, events, visits, and programs across all JD pathways. This position will also have admissions counseling responsibilities, including advising applicants on the admissions process, conducting admissions interviews, reviewing files, and attending recruitment events. Additionally, this position will assist with the daily operations of the JD Admissions Office. This position will report to the Assistant Dean of Admissions and Financial Aid.

Salary Range: $50,000 - $55,000 per year; DOE

Essential Duties:

• Support and help to develop effective recruitment initiatives and programs

• Interact and serve as a liaison with students, faculty, staff, and alumni in facilitating admissions programs

• Effectively communicate information about all aspects of the College of Law, including delivering presentations to groups, maintaining student-facing information and resources, and holding frequent information sessions, individual advising appointments, and admissions interviews for prospective JD students

• Organize and execute admitted students’ programs and other admissions and prospective student events and meetings, including occasional virtual or off-site events and some evenings and weekends

• Handle incoming and outgoing communications with prospective and admitted students via email, telephone, video/Zoom, in person, and through social media platforms

• Help to coordinate and schedule group visits

• Evaluate applicant files and make recommendations on the applicant record

• Track purchases and expenditures, prepare financial documentation, and process travel and event reimbursements and credit card expenses

• Maintain and manage various software systems, forms, and records related to recruitment events and application information and assist with data inquiries and organization

• Perform various administrative duties, such as data entry and maintaining spreadsheets, document and word processing, and event material preparation

• Work closely with the entire admissions and financial aid team to meet recruitment goals and collaborate effectively, and assist with additional tasks related to recruitment, financial aid, processing, operations, and compliance

• Physical presence at the College of Law is an essential function or requirement of this job

• Performing other duties as assigned to support the goals of the department and ASU Law

Desired Qualifications:

• Ability to work independently and as part of a team in a fast-paced, service-oriented office

• Experience working in a higher education environment

• Demonstrated organizational skills and high attention to detail

• Evidence of effective communication skills; public speaking experience preferred

• Advising or customer service experience

• Experience with budgetary tracking and reconciliation

• Experience in working with varied populations

• Experience working with confidential information or files

• Demonstrated knowledge of Microsoft programs such as Word, Excel, PowerPoint and Outlook

• Experience working with Salesforce, Unite/admissions software, Concur, and/or event software

• Collaborative, proactive, adaptable, and pragmatic

• Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Frequent standing for varying lengths of time and walk moderate distances to perform work.

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

• Some travel may be required.

Department Statement:

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and the top 20 Public Law school in the Nation by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests, and the career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political, and economic heart of Arizona. The Admissions and Financial Aid Office manages the application process, recruitment, and financial aid for the various degree programs at the College of Law, including JD, LLM, and multiple legal master degrees. For more information, visit

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.