Program Coordinator, Health

SUMMARY

UnidosUS seeks a Program Coordinator, Health to support coordination of partnerships between UnidosUS and its Affiliate and partner sites in Health efforts including programmatic implementation and dissemination, and to lead administration and programmatic coordination within the Health Programs team, such as place-based hubs and a national coordinated Community of Practice.

UnidosUS Health seeks to advance the physical, social and emotional well-being of Latino communities nationwide. Through deep partnerships with community-based organizations (CBO), Federally Qualified Health Centers (FQHC), policy leaders, and advocates, we uplift community voice, scale local solutions and implement culturally responsive practices. By convening stakeholders, supporting grassroots leadership and informing equitable policy change, we strive to ensure Latino families and children can live healthy, thriving lives.

Health and well-being are foundational to opportunity. Advancing the health of Latino communities in the U.S. will strengthen outcomes for individuals and families and will aid the social and economic vitality of the nation as a whole. By addressing the systemic and social drivers of health through culturally responsive programs, inclusive policy strategies and investments in community health, UnidosUS works to improve access, affordability and quality of care. Through human-centered design and a commitment to health equity, we uplift personal experiences, strengthen local capacity and help shift systems to support the lifelong health and well-being of Latino families nationwide.

Location: This is a hybrid position based in Washington, DC. In accordance with UnidosUS policy, employees are expected to work onsite two days per week, with Tuesdays designated as a common in-office day. Additional in-office days may be required as needed.

This is a full-time temporary non-exempt position expected to run through September 30, 2027.

Salary: $63,000-66,300

Essential Functions:

• Coordinate logistics for both in-person and virtual grant related events and meetings.

• Provide day-to-day administrative support across initiatives, including scheduling, note-taking, tracking action items, and managing shared documents.

• Support the development and maintenance of an annual schedule of program activities. Assist in drafting and managing grant-related documents (e.g. contracts, amendments, data-sharing agreements), coordinating with grantees and internal stakeholders.

• Maintain organized records and support document management across platforms such as SharePoint, Quickbase, and Monday.com, and other databases.

• Support program implementation by assisting with coordination needs related to content development, curriculum implementation, data collection, and evaluation processes.

• Support the UnidosUS Health team in providing guidance and technical assistance to program sites to strengthen program models, delivery, and outcomes.

• Process invoices, reimbursements, and payments through Concur, ensuring timely and accurate submission and follow-up.

• Support collaboration and alignment with departments across the organization including, but limited to the Program Management Office, Policy and Advocacy teams, Affiliate Engagement, and Marketing and Communications teams on program deliverables

• Conduct desk research to inform programmatic efforts, planning, or curriculum / health content development.

• Support the planning delivery, and follow up training, webinars, and learning sessions for grantees and partners.

• Support UnidosUS staff, program Affiliates, partners, and evaluators with program evaluation and data collection efforts.

• Support dissemination of culturally responsive public and community health education and program information, announcements, materials, and tools.

• Provide logistical and on-site support for key events, including the Health Summit, subgrantee convenings, and the UnidosUS Annual Conferences and events.

• Provide support in resource development and funding activities, including administrative support for funder proposals and reports.

• Contribute to the development of written internal and external reports, updates, materials, and other necessary communications.

Required Qualifications

• Associate’s degree from an accredited college or university, or the equivalent relevant combination of education, training, and experience.

• Minimum of (3) years of relevant experience in an administrative, coordination, or program support role, preferably in the nonprofit, community health engagement, nutrition and food security or health care field.

• Experience coordinating logistics for meetings, events, or convenings (virtual and/or in-person).
• Demonstrated ability to manage administrative processes, including scheduling, document management, and tracking tasks or deliverables.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and Zoom.
• Ability to work collaboratively in a team environment while also managing tasks independently.

• Experience working with people of diverse racial, ethnic, and socioeconomic backgrounds.

• Flexibility for occasional travel estimated at 10%.

• Demonstrated experience with and knowledge of the Latino community.

Preferred Qualifications

• Bachelor’s degree in public health, health care administration, or a related field.

• Experience working in a community-based organization, federally qualified health centers, or national nonprofit intermediary.

• Experience with Monday.com, QuickBase, Concur, or other database systems.

• Familiarity with Latino nonprofit organizations.

• Fluency in Spanish (verbal and written).

Skills and Abilities

• Steadfast commitment to UnidosUS mission, vision, and values (Excellence, Respeto, Accountability).
• Commitment to supporting and advancing the needs of the U.S. Latino community, Latino non-profit organizations, and the Latino market.
• Strong organizational skills with a high-level of attention to detail and ability to support multiple staff and projects.
• Self-starter, able to work independently, team player and creative thinker.
• Skilled at managing competing priorities and adapting to shifting deadlines or project needs.
• Demonstrated cultural humility in working effectively with diverse communities.
• Strong project management skills, including planning, tracking progress, and ensuring timely completion of deliverables.
• Outstanding written, verbal, and interpersonal communication skills.
• Strong public speaking and training skills.
• Sense of humor and ability to work in fast-paced environment.
• Acute attention to detail.

Competencies

• Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Initiative--Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Physical Demands and Work Environment

• Accurately complete detailed forms and reports.
• Coordinate multiple tasks simultaneously.
• Perform some repetitive motion activities.
• Sit for long periods of time.
• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Frequently required to utilize hand and finger dexterity.
• Frequently/Continually required to talk or hear.
• Occasionally required to lift/push light weights up to 25 pounds.
• Specific vision abilities required for this job include [close vision, distance vision, peripheral, depth, and ability to adjust or focus].
• Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
• The noise level in the work environment usually is quiet to moderately loud.

COVID-19 Considerations:

• UnidosUS follows CDC guidance and strongly encourages employees to stay up to date on vaccinations and practice a range of preventive measures to support their well-being and maintain a healthy work environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.