Program Coordinator-Global Engagement Office

JOB TITLE:

Program Coordinator

JOB PURPOSE:

The Global Engagement Office Program Coordinator plays a key role in welcoming international students, faculty, and visiting delegations from around the world, and regularly interacts with a globally-minded campus community. This position offers the chance to travel in support of international visits and hosted events, coordinating logistics that bring global partnerships to life.

The Program Coordinator will assist in the planning, supervision, development and coordination of operations within designated programs and across Global Engagement Office operations, advise and collaborate with students, faculty, and staff, and facilitate opportunities that enhance the global footprint of the University of Wyoming.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide project leadership and independently support the administrative, operational, and strategic planning functions of the Global Engagement Office, exercising considerable judgment in coordinating office priorities and initiatives.
• Serve as the primary administrative support to the Vice Provost for Global Engagement and act as a liaison among Global Engagement units, University departments, external partners, and international stakeholders.
• Support the planning, coordination, and logistics of international delegations, including some international travel.
• Coordinate and administer Global Engagement programs, services, events, international visitors, and special initiatives to ensure efficient delivery of services and successful accomplishment of organizational goals.
• Research, analyze, and respond to complex inquiries and situations; compile and interpret data; prepare reports, correspondence, agreements, and other documentation in support of office operations and leadership decision-making.
• Interpret and apply University policies, procedures, and regulations; provide guidance to faculty, staff, students, and external constituents and make referrals as appropriate.
• Assist with the development, implementation, and management of international partnerships, agreements, and administrative systems, including recommending improvements to policies, procedures, and operational practices.
• Initiate, coordinate, and monitor designated projects and budget-related activities; maintain records and reporting systems and support financial and operational accountability within the office.
• Hire, train, supervise, and provide leadership to student employees as assigned.

SUPPLEMENTAL FUNCTIONS:

• Serve on University or external committees representing supervisor or program, as directed.
• Maintain confidentiality
• Perform special projects, as directed
• Attend necessary training and other professional development opportunities

COMPETENCIES:

• Attention to Detail
• Consistency
• Independence
• Judgment
• Service Orientation
• Work Prioritization & Management
• Communications

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree

Experience: 1 year work-related experience

Required licensure, certification, registration or other requirements:

Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.

DESIRED QUALIFICATIONS:

• Demonstrated success working across cultures or institutional stakeholders
• Interest or experience in international contexts
• Experience coordinating international delegations, visiting scholars, diplomats, or international institutional partnerships
• Experience managing or tracking memoranda of understanding (MOUs), exchange agreements, or other international partnership documents
• Experience coordinating events, programs, or complex logistics involving multiple campus units, international partners, or external constituents
• Experience supporting senior academic leaders such as a dean, vice provost, vice president, or equivalent
• Knowledge of University policies and procedures or experience interpreting policies, procedures, and administrative regulations.
• Experience with office management procedures and operations
• Excellent organizational skills, attention to detail, and ability to prioritize
• Ability to exercise sound judgment and maintain confidentiality
• Excellent written, oral, and verbal communication skills

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit