Product and Design Coordinator

Product and Design Coordinator

On-site: Central London

The Company

Founded in our Soho London boutique in 1999, Pixi is a global beauty brand known for fuss-free, glow-giving skincare and multi-tasking makeup. Created by Petra Strand, a passionate product formulator and busy mom of four, Pixi’s mission has always been the same: to make everyone look like themselves, only better.

Now, as we continue to scale globally, we’re growing our product development backbone. If you're someone who believes in best-in-class product development — this is your moment.

The Role

We are seeking a Product & Design Coordinator to support product development, design, and production across the Pixi brand. The ideal candidate is proactive, organized, and adaptable, with strong communication skills and an interest in beauty product creation. This role will help drive day-to-day coordination and support cross-functional teams within a fast-paced environment.

Responsibilities

• Coordinate day-to-day tasks across PD & Design and support cross-functional alignment with internal teams.
• Create, manage, and track timelines and launch calendars for product development and special projects, monitoring critical path milestones and risks to ensure on-time delivery.
• Organize, log, and maintain samples within the production room and manage PD/Design sampling stock and product libraries.
• Coordinate sample requests to support launch readiness, content development, and cross-team needs.
• Support packaging artwork reviews and mock-ups, proofreading for compliance with brand standards and internal parameters.
• Support basic design asset needs under guidance from the Art Director.
• Manage vendor production schedules and internal tracking, ensuring alignment from development through manufacturing.
• Manage batch and pre-production approvals, upholding quality and brand standards.
• Prepare and maintain product documentation including bills of materials, specification sheets, item masters, trackers, recaps, and scorecards.
• Prepare reports, presentations, and project summaries for leadership as needed.
• Communicate priorities, status updates, and follow-ups to internal stakeholders in a clear and timely manner.
• Other duties as assigned based on business needs.

Qualifications

• 1–2 years’ experience in Product Development, Design, Beauty Marketing, or related area (CPG/Beauty preferred)
• Strong interest in cosmetics, makeup and beauty industry trends
• Basic understanding of product categories, textures, packaging, and consumer insights
• Passion for aesthetics, color, formula textures, and product experience
• Highly organized, detail-oriented, and comfortable managing shifting priorities
• Strong cross-functional communication skills and ability to work both independently and collaboratively
• Comfortable receiving and delivering structured feedback
• Ability to visually document presentations, lineups, and assets (PPT/PDF)
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Proficiency in Adobe Creative Suite (Illustrator + InDesign) is a strong plus
• Positive, proactive “can-do” mindset and problem-solving approach
• Able to work on-site Monday–Friday (9am–6pm)