Procurement Manager - Retail Fit out

The Procurement Manager will lead and manage the full procurement function for retail fit-out projects, overseeing sourcing strategy, supplier management, cost control, and procurement operations. This role requires close collaboration with internal stakeholders to ensure timely procurement of high-quality materials and services while optimizing costs and maintaining compliance with company policies and project timelines.

Key Responsibilities

• Lead and manage the end-to-end procurement process for all projects, from planning and sourcing through purchase, delivery, and close-out.
  

• Review, approve, and oversee material requisitions (MRs) in line with approved project budgets and timelines.
  

• Develop and implement procurement strategies to optimize cost, quality, lead time, and supplier performance.
  

• Evaluate, shortlist, and manage suppliers and subcontractors, ensuring compliance with technical, commercial, and quality requirements.
  

• Negotiate pricing, contracts, lead times, and payment terms for materials and subcontracted works (e.g., metal fabrication, acrylic works, printing, specialized finishes).
  

• Approve and issue purchase orders (POs) and ensure accurate documentation and internal communication.
  

• Monitor and track material procurement status from order placement to delivery at factory or project sites.
  

• Coordinate closely with design, production, estimation, finance, and project management teams to align procurement activities with project needs.
  

• Identify alternative materials and suppliers to improve cost efficiency, availability, and lead times without compromising quality.
  

• Oversee procurement budgets and cost control, ensuring alignment with approved project financials.
  

• Prepare procurement reports, forecasts, and cost analyses for senior management review.
  

• Manage supplier performance, maintain and enhance supplier databases, and conduct supplier audits or site visits as required.
  

• Ensure timely submission of payment requests to Finance and senior management with complete and accurate documentation.
  

• Oversee procurement approvals in line with company policies and governance standards.
  

• Ensure continuity of production by coordinating procurement-related machine maintenance and critical material availability.
  

• Lead, guide, and support the procurement team (if applicable), ensuring best practices and continuous improvement in procurement processes.
  

Requirements

• Bachelor’s Degree in Commerce, Supply Chain Management, Business Administration, or a related field.
  
• Minimum 3–5 years of procurement experience, with at least 2 years in a managerial or lead role, preferably within the retail fit-out industry.
  
• Professional procurement certifications are an added advantage.
  
• Strong expertise in supplier evaluation, contract negotiation, and strategic sourcing.
  
• Proven ability to manage procurement budgets and deliver cost savings.
  
• Solid understanding of procurement best practices, compliance, and governance.
  
• Excellent analytical, organizational, and decision-making skills.
  
• Strong leadership, communication, and stakeholder management abilities.