Procurement Executive – Medication [SL]

Procurement & Supplier Management

• Support forecasting and tender exercises for pharmaceutical products and assist in evaluating supplier quotations and proposals based on commercial and operational criteria.

• Manage day-to-day communication with approved pharmaceutical suppliers, manufacturers and wholesalers.

• Monitor supplier performance, pricing, contractual terms and agreement validity.

• Follow up on GPO-related arrangements and ensure purchasing activities are aligned with approved supplier agreements.

Purchasing & Inventory

• Review medication consumption and inventory data to support accurate demand planning and appropriate stock levels.

• Consolidate purchase requisitions from medical centres and clinics and create purchase orders in the ERP system.

• Track outstanding purchase orders and coordinate with suppliers to ensure timely delivery.

• Monitor inventory levels and highlight potential shortages, excess stock or approaching expiry dates to the relevant stakeholders.

• Support the handling of cold-chain products in accordance with established temperature-control requirements.

• Assist with urgent medication repacking and dispatch activities when required.

Regulatory & Quality Compliance

• Support compliance with applicable Singapore healthcare and pharmaceutical requirements relating to the procurement, storage and handling of medicines.

• Maintain accurate procurement and supplier documentation to support regulatory, internal and external audits.

• Coordinate with relevant stakeholders and suppliers on product quality concerns, defects, recalls and related corrective actions.

Cost & Reporting

• Support cost optimisation initiatives, including supplier negotiations, purchasing consolidation and other commercially appropriate sourcing strategies.

• Work closely with Finance to resolve discrepancies between purchase orders, goods received documentation and invoices.

• Record Goods Received Notes accurately in the relevant systems.

• Prepare regular procurement, inventory and supplier-related reports for management review.

• Undertake other procurement-related projects and duties as assigned.
  

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