Procurement Executive

About the Role:

The Procurement Executive is responsible for managing procurement, inventory, warehouse coordination, logistics, and supply chain activities across the Company Group’s businesses. The role supports the sourcing, purchasing, storage, and movement of products, ingredients, equipment, and operational supplies from Korea across Singapore, and Malaysia, ensuring timely supply, cost efficiency, and smooth business operations.

Core Responsibilities:

• Manage the end-to-end procurement process, including sourcing, quotation comparison, purchase orders, order tracking, supplier coordination, and delivery follow-up.

• Source and manage local and international suppliers for F&B ingredients, beverages, packaging, salon products, equipment, consumables, and other operational supplies.

• Negotiate pricing, lead times, payment terms, and other commercial conditions while identifying opportunities for cost savings and improved purchasing efficiency.

• Build and maintain effective relationships with suppliers, logistics providers, freight forwarders, and other supply chain partners.

• Monitor supplier performance, product quality, pricing, lead times, and delivery reliability, and coordinate corrective actions when required.

• Coordinate warehouse and inventory management, including receiving, storage, stock issuance, stock rotation, replenishment, and regular inventory checks.

• Monitor inventory levels and consumption trends to maintain appropriate stock availability while minimising overstocking, stock shortages, expiry, and wastage.

• Coordinate local and cross-border logistics between suppliers, warehouses, outlets, and business locations in Korea, Singapore, and Malaysia.

• Track international shipments and coordinate with freight forwarders, customs agents, and logistics partners to ensure timely and accurate deliveries.

• Verify procurement, shipping, delivery, and inventory documentation and maintain accurate records.

• Work closely with F&B, Salon & Wellness, Operations, Finance, Marketing, and outlet teams to understand requirements and ensure timely supply of products and materials.

• Support procurement and supply chain planning for new outlet openings, renovations, events, new products, and new business concepts.

• Analyse procurement, inventory, and logistics data and prepare reports to support management decision-making and cost control.

• Identify and implement improvements to procurement, inventory, warehouse, and logistics processes and SOPs.

• Monitor potential supply disruptions and develop alternative sourcing or logistics solutions where required.

• Perform other related procurement, warehouse, logistics, and supply chain duties as assigned.

Job Specifications:

• Bachelor’s Degree in Supply Chain Management, Business Administration, Logistics, or a related field.

• Open to fresh graduates and early-career professionals with relevant knowledge, skills, or strong learning agility.

• Logistics related experience is an advantage (but not required).

• Interest in and/or relevant experience in procurement, logistics, and supply chain operations.

• Strong analytical, organizational, and problem-solving skills.

• Detail-oriented, proactive, and able to work independently.

• Proficiency in MS Excel and inventory systems/software is an advantage.

• Willing to work in a fast-paced, multi-brand environment and adaptable to rotational training.

• Working proficiency in Korean is an advantage, as the role involves regular communication with Korean-speaking suppliers and stakeholders

Key Deliverables:

• Timely and cost-effective procurement and replenishment.

• Reliable supplier and logistics partner management.

• Accurate inventory, procurement, and supply chain records.

• Appropriate stock availability with controlled inventory costs and wastage.

• Efficient local and international shipment coordination.

• Smooth supply chain operations across Korea, Singapore, and Malaysia.

• Effective procurement support for outlet openings, expansion, and new business initiatives.

• Continuous improvement in procurement, warehouse, logistics, and supply chain processes.

Benefits of the role:

• Structured career development and advancement opportunities.

• Competitive base salary, incentives and reward schemes.

• Grooming Allowances and Staff Discounts across INITIA brands.

ABOUT US:

INITIA Group is a Singapore-based company that develops and operates its own brands across F&B, beauty, wellness and lifestyle.

Since launching our first F&B brand in 2013, we've steadily expanded our business and now operate more than 20 brands across Singapore and Malaysia.

Working in procurement at INITIA Group means being part of the full supply journey — finding the right suppliers, negotiating the right terms, and making sure ingredients, products and equipment travel from Korea to our outlets in Singapore and Malaysia on time.

Because procurement supports every business in the Group — F&B, salons, wellness and lifestyle — you'll work closely with Operations, Finance, Marketing and outlet teams and see first-hand how a reliable supply chain keeps the business running. Building a new outlet together, from the first purchase order to opening day, is one of the defining experiences of this role.

As our business continues to expand, we are looking for a Procurement Executive to manage purchasing and supply chain operations connecting Korea, Singapore and Malaysia.

You may visit our website to learn more about us: INITIA Group website

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