Procurement and Vendor Management Manager
STN Inc · Pleasanton, CA ·
- Employment
- Full time
- Category
- Operations
- Experience
- 5+ years
STN Inc · Pleasanton, CA ·
Location:Onsite – Pleasanton, California
Reporting to: Chief of Staff
At STN, we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation.
As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact.
Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology.
Overview
Scope of spend owned:
Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers
Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities
Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics
Compute and infrastructure supply agreements supporting the GPU-as-a-Service business
Partners closely with: Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization.
Responsibilities – Procurement for Resale
Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests
Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice
Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery
Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early
Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations
Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing
Responsibilities - Internal Procurement for Services & Corporate Spend
Own intake-to-purchase for internal requests and run competitive sourcing (RFI, RFP, RFQ, bid evaluation, award recommendations) for material purchases
Develop category strategies for major spend areas, using market benchmarks and should-cost analysis to test vendor pricing
Negotiate SaaS, professional services, contract labor, and recurring service agreements, and maintain a renewal calendar that drives negotiations well before auto-renewal
Right-size recurring spend through license true-downs, tier changes, and tool consolidation, and bring shadow IT and off-contract spend into the approved process
Provide the commercial position to Legal on MSAs, SOWs, order forms, data processing terms, and security addenda, and partner with Finance on budget, accruals, capex versus opex treatment, and forecasting
Write and maintain the procurement policy (approval thresholds, delegation of authority, bidding requirements, exceptions) and enforce three-way match with Accounts Payable
Set savings targets with Finance, track realized savings against budget, and report results to the Chief of Staff on a regular cadence
Responsibilities – Internal Procurement for Site Buildouts
Data center buildouts are schedule-driven and capital-intensive. Missed lead times directly affect delivery dates, so procurement timing is critical to project success.
Own each site's procurement schedule, working back from energization and delivery dates to set order-by dates for every long-lead item
Source infrastructure equipment (compute and GPU platforms, networking, storage, racks, power, cooling, cabling) and award electrical, mechanical, and fit-out trade bids with Infrastructure and site leadership, and negotiate the compute and infrastructure supply agreements that support the GPU-as-a-Service business
Track lead times and allocation continuously, maintain multi-source coverage on critical-path items, and escalate slippage while an alternate is still viable
Manage freight, customs, staging, and site delivery, and administer construction and equipment contracts, including change orders, progress billing, retainage, lien waivers, and closeout
Reconcile committed spend against each site's capital budget, and standardize specifications, warranties, and spares with Technical Operations so repeat sites reuse a known bill of materials
Responsibilities – Vendor Relationship Management
Own the vendor master (approved vendors, scope, governing agreement, term) and run onboarding diligence covering financials, insurance, security and privacy posture, references, and payment setup
Coordinate Security review for vendors touching customer data or production systems, re-run diligence on a set cadence, and offboard cleanly with access revocation and data return or destruction
Own commercial terms (pricing, commitments, payment terms, SLAs and credits, liability, termination and renewal), negotiating from a consistent preferred-terms baseline rather than each vendor's paper
Track obligations on both sides (minimums, true-ups, notice periods, escalators) and manage renewals early enough to evaluate alternative vendors
Run supplier performance management for strategic vendors, with scorecards on delivery, quality, and cost, regular business reviews, and corrective action plans when a vendor misses commitments
Required
5–10 years of progressive experience in procurement, strategic sourcing, or vendor management, including direct ownership of supplier negotiations on multi-million-dollar contracts
Demonstrated experience negotiating and administering commercial agreements, with a working command of the terms that matter: pricing and escalators, SLAs and credits, payment and delivery terms, liability, termination, and renewal mechanics
Experience across multiple spend categories, such as software and services, construction, and infrastructure equipment
Track record of building or materially improving a procurement process, not only operating one that already existed
Strong analytical skills, including spend analysis, bid leveling, total cost of ownership modeling, and comfort working in spreadsheets at a detailed level
Proven ability to manage vendor escalations under pressure and hold suppliers to commitments without damaging the relationship
Experience working cross-functionally with Finance, Legal, and technical stakeholders, and translating between commercial and technical requirements
Excellent written communication. This role produces policy, bid documents, award recommendations, and executive-facing summaries
Bachelor's degree, or equivalent practical experience
Willingness to travel to data center sites as buildout activity requires
Preferred
Procurement experience inside a VAR, MSP, systems integrator, or other reseller environment, with familiarity in deal registration, distribution relationships, and margin management on pass-through spend
Direct experience buying data center or IT infrastructure: compute (including GPU and AI accelerator platforms), networking, power, and cooling, including long-lead and allocation-constrained equipment
Experience supporting a construction or capital buildout program, including trade contractor bids, change orders, and progress billing
Familiarity with major OEM partner programs (certifications, rebates, special pricing)
Experience at a private equity–backed or high-growth company where reporting discipline and audit readiness matter
Working knowledge of third-party risk management frameworks and security review processes (SOC 2, ISO 27001, vendor security questionnaires)
Hands-on experience with procurement, contract lifecycle, or spend management platforms (such as Coupa or SAP Ariba), and with ERP purchasing modules
CPSM, CPSD, CIPS, or comparable certification
Full-Time, Exempt
$100,000-$150,000/year, DOE
Health Coverage – Medical, Dental & Vision
FSA Health and Dependent Care available
401(k) Plan
Unlimited Paid Time Off (PTO)
Observed Holidays Paid
Cell Phone Allowance
Collaborative, growth-driven culture
Candidates must be U.S. Citizens or Permanent Residents. We are unable to provide sponsorship at this time.
Employment is contingent upon the successful completion of a background check and reference verification. All applicants must be authorized to work in the United States on a full-time basis.