Procurement Administrator

Responsibility:

1. Product Documentation Management

• Maintain and organize the product documentation repository, ensuring all records are accurate and up to date.
• Manage product specifications, certifications, pricing documents, and supplier information.
• Ensure proper version control and document accessibility for relevant stakeholders.

2. Wilmar Distribution Ordering

• Process and manage replenishment orders based on inventory requirements.
• Monitor order status and coordinate with Wilmar and warehouse teams to ensure timely fulfillment.
• Resolve ordering discrepancies and delivery issues.

3. Costing & Selling Price Updates

• Update product costing and selling prices in the Alaya system.
• Ensure pricing information is accurate and aligned with approved costing.
• Coordinate with external and internal stakeholders regarding pricing revisions and approvals.

4. AFP Weekly Report Support

• Prepare and consolidate procurement-related data for the weekly AFP report.
• Monitor procurement performance, stock availability, and purchasing activities.
• Ensure timely submission and report accuracy.

5. Shipment Coordination

• Coordinate inbound shipments with suppliers and freight forwarders.
• Monitor shipment schedules, customs clearance, and delivery timelines.
• Track shipment status and communicate updates to relevant departments.

6. Out-of-Stock (OOS) & Drop-Off Items Reporting

• Generate and maintain reports on out-of-stock and discontinued/drop-off products.
• Identify stock risks and communicate replenishment requirements.
• Work closely with planning and sales teams to minimize stock shortages.

7. Purchase Order (PO) Processing

• Prepare and issue Purchase Orders after obtaining the necessary management approvals.
• Ensure purchase orders comply with company procurement policies.
• Follow up with suppliers on order confirmations and delivery schedules.

8. Procurement Backup & Event Support

• Provide backup support for procurement operations during staff absence.
• Assist in sourcing, purchasing, and logistics activities for company events and special projects.
• Support cross-functional procurement requirements as needed.

9. AFP Receiving

• Coordinate and verify incoming AFP deliveries.
• Ensure goods received match purchase orders and delivery documents.
• Resolve receiving discrepancies with suppliers and warehouse personnel.

10. Local Purchasing

• Manage procurement of local inventory and non-inventory items.
• Source competitive quotations and negotiate with local suppliers when required.
• Ensure timely replenishment while maintaining cost efficiency.

11. Stakeholder Communication

• Provide regular procurement updates to internal and external stakeholders.
• Communicate shipment status, supplier updates, new SKU creation, ETA changes, and stock availability.
• Liaise with key partners (e.g., HAVI, SOH, suppliers, warehouse, finance, and sales teams) to ensure smooth procurement operations.

Requirements

• Minimum 2-4 years of experience in procurement, purchasing, or supply chain.
• Fluency in English (verbal and written) is required.
• Experience with Excel is required
• Experience with SAP system is a plus

• Working Hours: Mon- Fri, 5-day work week, 9am to 6pm
• Working Location: One North

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

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