Policy, Grant and Contract Administrator

Essential Responsibilities: This description of job responsibilities is intended to reflect the major responsibilities and duties of the job but is not intended to describe minor duties or other responsibilities as may be assigned from time to time.

Policy Administration

• Maintain the organization’s centralized policy repository to ensure accuracy, accessibility, and version control.
• Coordinate the full policy review and approval process, including tracking review cycles, collecting stakeholder feedback, and ensuring timely updates.
• Assist in drafting, revising, formatting, and publishing policies in accordance with organization standards.
• Communicate policy changes and updates to affected departments and other stakeholders.
• Serve as the primary contact for questions related to policy management processes and documentation standards.

Grant Administration

• Maintain up-to-date tracking spreadsheets and documentation for all active and pending grants.
• Monitor grant timelines, deliverables, and reporting requirements to support compliance and timely submissions.
• Assist with gathering financial, programmatic, and outcome data for required reports.
• Support grant proposal development by maintaining standardized organizational information, bios, and attachments.
• Serve as the administrative point of contact for internal and external grant-related inquiries.

Contract Administration

• Maintain and update the contract management database to ensure accurate and complete records.
• Track contract terms, renewal dates, and key performance milestones.
• Coordinate with department leaders and legal counsel to ensure contract files are current and properly archived.
• Generate summary reports and dashboards from the contract database as requested.
• Assist in process improvement efforts related to contract tracking and documentation standards.

Minimum Qualifications:

Education

Bachelor’s degree

Experience

3+ years of experience in administrative roles involving policy, grants, and/or contracts management; 5 or more years of such experience preferred

Knowledge/Skills/Abilities

Able to handle diverse activities in a fast-paced environment.

Excellent verbal and written communication skills.

Strong organizational and time management skills with the ability to manage multiple priorities.

High level of proficiency with Microsoft Office Suite (particularly Excel and Word) and familiarity with document or contract management systems.

Demonstrated attention to detail, accuracy, and confidentiality.