Philanthropy Program Manager (7270)

Employee Benefits:

• Health Insurance at affordable rates
• Retirement Plan with Employer Match upon tenure
• 29 days of Paid Time Off per year
• 12 Paid Holidays per year

Schedule/Hours: Monday-Friday 40 hours per week (some weekends required)

Job Summary:

The Philanthropy Program Manager is the Liaison to the Women's Auxiliary. This position plays a crucial role in strategizing and implementing initiatives that drive social impact through effective fundraising and relationship management. Supervises, organizes, coordinates, directs, and supervises the day-to-day operations of the Women’s Auxiliary for Area Command Angel Tree programs; ensures the accomplishment of the various office tasks in the most efficient and effective manner possible; cross-trains and supports all office assignments concentrating on targeted deadlines and quality standards; supervises, organizes, and coordinates Women’s Auxiliary volunteer events/projects for a large Auxiliary; advises and directs Auxiliary volunteers in setting up events/projects using volunteers/employees as necessary; serves as liaison to the Women’s Auxiliary sup-plying research, reports, and materials needed.

This Position is Responsible For:

• Program Development: Design and implement philanthropic programs that align with the organization's mission and goals. This includes identifying community needs and developing strategies to address them.

• Fundraising: Collaborate with the Development Team to develop and execute fundraising strategies to secure donations and grants. This involves building relationships with potential and existing donors, as well as managing fundraising campaigns.

• Stakeholder Engagement: Collaborate with the Development Team to Cultivate and maintain relationships with donors, community partners, and other stakeholders to promote the organization’s mission and enhance its visibility.

• Monitoring and Evaluation: Assess the effectiveness of philanthropic programs through data collection and analysis, ensuring that objectives are met and reporting outcomes to stakeholders.

• Team Leadership: Lead and mentor program staff, fostering a collaborative environment that encourages professional development and innovation.

Key Responsibilities:

• Supervisory Responsibilities (35%)
  • Plans, directs, and supervises the work of assigned staff and/or volunteers; trains and instructs employee in the proper methods and procedures; monitors work in progress and upon completion to ensure accuracy, completeness, and compliance with established policies and procedures; conducts performance evaluations and provides hiring/firing recommendations.
  • Supervises and assists volunteers in various Women’s Auxiliary and Angel Tree program activities
  • Lead recruitment, screening, training, and onboarding of volunteers for philanthropic programs and events.
  • Create and maintain volunteer training materials and procedural documentation to ensure consistency and quality.
  • Oversee program operations, timelines, and resources to ensure successful execution of events, projects, and ongoing initiatives.
  • Ensure program activities comply with organizational policies, procedures, and best practices.
• Liaison Responsibilities (35%)
  • Serves as liaison to the Women’s Auxiliary supplying research, reports, and materials needed; coordinates work with committees and sub-committees and provides information which will be of value to the work of other committees.
  • Maintains open communication with Area Command Leadership to ensure they are informed of problems, special situations, and developments concerning the Women’s Auxiliary.
  • Serves as a liaison to other departments, coordinating Area Command Leadership’s participation with Women’s Auxiliary members in meetings.
  • Receives and screens communications to the Women’s Auxiliary including telephone calls and provides assistance using independent judgment to determine those requiring priority attentions; prioritizes, channels, and facilitates communication from department Directors and Managers through Area Command Leadership.
  • Collaborate with the Development Team to support fundraising strategies connected to philanthropic programs, including events, campaigns, and donor engagement opportunities.
  • Assist in donor stewardship by providing program information, impact data, and reports that support grant proposals, donor communications, and fundraising efforts.
  • Partner with Development staff and volunteers to help strengthen donor relationships through meaningful program involvement and visibility.
• Event Coordination and Implementation Responsibilities (20%)
  • Determines and sets dates for events/projects; coordinates details to include decisions on where event/project will be held as well as necessity and timing; determines how many volunteers are needed for each even/project; coordinates, recruits and supervises volunteers and/or employees involved in event/projects.
  • Notifies Auxiliary volunteers of all events/projects, including annual events/projects as well as special events/projects, with mailings, newsletters, specific reminders and phone calls; keeps record of all correspondence and replies by Auxiliary volunteers.
  • Plans, coordinates, and implements various events and projects related to the Women’s Auxiliary; supervises volunteers and participates in the facilitation of such events/projects to ensure successful completion.
  • Coordinate administrative processes for events, meetings, seminars, and special projects, including registrations, payments, travel, and logistics.
  • Maintain accurate records, member lists, financial documentation, and confidential information in accordance with established procedures; Prepare and present program updates, evaluations, and outcomes to leadership, stakeholders, and donors as needed.
  • Monitor program performance and outcomes using data collection, tracking, and analysis to assess effectiveness and ensure objectives are met; Compile and analyze reports, statistics, surveys, and program data to evaluate impact and inform continuous improvement.
• Office Coordination Responsibilities (10%)
  • Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature such as correspondence, proposals, agreements, programs, newsletters, statistics, budgets, invoices, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
  • Coordinates, directs and processes a wide range of administrative responsibilities associated with the preparation and conduction of Women’s Auxiliary events/projects, Angel Tree, councils, camps, seminars, and special meetings; prepares and processes forms, agreements, invitations, registrations, schedules, assignments, travel, lodging, and meeting room arrangements; develops and prepares correspondence, reports, programs, booklets, pamphlets, audio-visual transparencies, graphs, charts, lists, and hand-outs; may attend conference to provides direction and supervision to ensure that arrangements are in order before, during and after the event.
  • Responds to questions, researches and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness and timeliness of all information provided; maintains the confidential nature of the position.

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language effectively.
• Ability to speak before small and large groups of people.
• Ability to travel to various locations in order to participate in public meetings, conferences, etc.
• Ability to work under the pressure of deadlines and time constraints.
• Ability to operate various general office equipment including a telephone, Dictaphone, typewriter, computer, and adding machine.
• Ability and willingness to conduct all duties in accordance with the ministry of the organization and its Christian principles; conducts all communications and job duties with the highest level of professionalism.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.