Personal Assistant (Executive Secretary) | Hybrid/Remote | Makati

Practice Assistant (Remote - Hybrid)

Work Setup: Hybrid (Required to complete 3–4 weeks of onsite training in Makati)
Employment Type: Full-time
Shift: Flexible (Day, Mid, and Night Shift)

Key Responsibilities

• Provide comprehensive administrative and executive support to assigned global stakeholders.
• Manage complex calendars, appointments, and meeting scheduling across multiple time zones.
• Oversee email management, draft professional correspondence, and handle meeting logistics.
• Coordinate complex domestic and international travel arrangements, accommodations, and detailed travel itineraries.
• Prepare, organize, format, and maintain legal documents, reports, and administrative records.
• Facilitate virtual meetings, manage video conferencing links, and coordinate room/tech requirements.
• Support day-to-day operational priorities and streamline administrative workflows.
• Build and maintain collaborative working relationships with internal teams and external global stakeholders.
• Uphold strict confidentiality and discretion when handling sensitive business and legal information.
• Perform ad hoc administrative and coordination tasks as assigned by practice leadership.

Qualifications

• Bachelor's degree in any field (preferred).
• At least 1 year of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role.
• Prior experience supporting senior leaders, partners, or corporate executives is a strong advantage.
• Experience in a Shared Services, BPO, or multinational corporate environment is highly preferred.
• Excellent organizational skills with proven time-management ability in a high-volume setting.
• Strong written and verbal English communication skills suitable for a global corporate client base.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and modern virtual collaboration tools (e.g., MS Teams, Zoom).
• High attention to detail with the ability to prioritize tasks and meet tight deadlines.
• Capability to work independently and maintain high productivity in a remote setup.
• Willingness to undergo 3–4 weeks (up to 1 month) of mandatory onsite training at our Makati office.
• Flexibility to work across various shift schedules (Day, Mid, or Night) based on business and stakeholder needs.