People Operations Associate (m/f/d)

📍 Location: Zagreb, Croatia

🎯 Who we are?

Optimapharm is an international company that helps pharmaceutical and biotech companies develop new medicines. We support clinical trials, making sure studies run smoothly so new treatments can safely reach patients.

Operating in over 40 countries with 26 offices worldwide, Optimapharm combines global reach with a collaborative and people-focused culture.

For nearly 20 years, we've built our reputation on expert teams, high-quality work, and long-term partnerships. As we continue to grow, we're committed to creating an environment where our people can develop, contribute ideas, and make a meaningful impact.

🚀 Join our People & Culture team

We are looking for a People Operations Associate who is eager to grow their career in HR and become an important part of our international People & Culture team.

This role is ideal for someone who enjoys organization and administration but also wants to go beyond operational tasks. We are looking for someone who is curious, proactive, and motivated to learn about different areas of HR, People Operations, Talent Acquisition, employee engagement, and employer branding.

You'll have the opportunity to build a strong foundation in international HR operations while working closely with colleagues across Europe, India and the US. At the same time, you'll be encouraged to contribute ideas, improve processes, and gradually expand your expertise across various People & Culture initiatives.

If you're excited by the idea of combining operational excellence with people-focused projects and business understanding, we'd love to meet you.

🎁What do we offer?

• Working in a successful and rapidly growing international company
• Being part of a team that contributes to bringing innovative therapies to patients worldwide
• International exposure and collaboration with colleagues across multiple countries
• Performance bonus
• Additional health insurance
• Flexible work hours
• Work from home days (including allowance)
• Meal allowance
• Multisport card
• Employee engagement programs
• The opportunity to learn about international HR operations, talent acquisition and employee experience

🔎Who are we looking for?

🧐You will be a great fit if you have the following:

• have experience in HR administration, People Operations, or a similar coordination/support role
• are highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment
• have a proactive mindset, take ownership of your work, and look for opportunities to improve processes and ways of working
• are eager to learn, grow, and expand your expertise across different areas of People & Culture
• possess strong emotional intelligence, integrity, and professionalism, and can build trusted relationships while handling confidential information with discretion
• are fluent in English and comfortable using modern workplace technologies, including Microsoft 365 applications and AI-powered productivity tools

It would be considered an advantage if you have:

• familiarity with HR administration across multiple countries
• experience supporting payroll preparation
• knowledge of labor legislation
• exposure to recruitment coordination, employer branding, or employee engagement activities

📑Your responsibilities:

• Providing People Operations support across several countries in Europe and the US
• Preparing, maintaining, and updating employee records and HR documentation
• Managing and updating People Operations databases and ensuring data accuracy
• Supporting payroll preparation and cooperation with external payroll providers
• Acting as a trusted point of contact for employee questions and People & Culture-related requests
• Supporting onboarding and employee lifecycle processes
• Coordinating interviews and providing administrative support to Talent Acquisition activities
• Contributing to employer branding and employee engagement initiatives
• Supporting internal People & Culture projects and process improvement initiatives
• Collaborating with different departments to ensure an excellent employee experience
• Identifying opportunities to improve ways of working and helping us build scalable People & Culture processes

By joining our fast-growing and prosperous team, you will have a great opportunity for further personal growth and career development.

If you would be interested in joining the Optimapharm team, please send your CV in English and note that only shortlisted candidates that meet the requirements will be contacted for the further selection process.