People Operations Administrator

HR Operations Specialist – English Speaker

Temporary Assignment | Madrid

About the role

We are looking for an HR Operations Specialist to join a leading global communications agency working with some of the world’s most recognised brands and organisations.

This is a hands-on HR role, ideal for someone with solid experience in HR administration, employee lifecycle processes and day-to-day people operations. The successful candidate will support the Spain People team across a broad range of HR activities, ensuring accuracy, consistency and a high-quality employee experience.

The role requires strong organisational skills, attention to detail, good judgement and the ability to work confidently in both Spanish and English.

Key responsibilities

As HR Operations Specialist, you will support the People team across the full employee lifecycle, including:

• Managing employee onboarding and offboarding processes, including hires, terminations and internal changes.

• Coordinating with the local HR administration and payroll partner.

• Preparing and managing employment contracts, contract amendments and related employee documentation.

• Supporting the application of the applicable collective bargaining agreement and internal policies.

• Responding to employee queries and providing clear, timely and accurate HR support.

• Coordinating maternity, paternity, reduced working hours, leaves of absence, working time adaptations and other employee lifecycle processes.

• Managing agreements with universities and supporting the follow-up of interns and trainees.

• Supporting the preparation and update of job descriptions.

• Monitoring working time records and supporting compliance with internal timekeeping processes.

• Supporting training coordination and the implementation of internal policies.

• Coordinating Health & Safety and Occupational Risk Prevention activities with the external prevention service provider.

• Supporting employee exits, dismissals, contract endings and exit interviews.

• Maintaining accurate HR records and ensuring confidentiality and data accuracy at all times.

What we are looking for

We are looking for someone with 2–3 years of experience in an HR department, preferably within a multinational or professional services environment, and a high level of English, both written and spoken. The ideal candidate will be highly organised, detail-oriented, proactive and reliable, with strong communication and interpersonal skills. They should be comfortable managing multiple priorities with autonomy, discretion and sound judgement, while bringing a positive attitude, service orientation and a collaborative mindset. Experience working with HR systems, documentation and administrative processes will also be important.

What we offer

We offer a temporary contract through an agency to cover a paternity leave, with an immediate start and a salary based on experience, around €30,000 gross per year. The role is based in our Madrid office at Paseo de la Castellana 163, 4th floor, with a hybrid working model of 60% office-based and up to 40% remote. Working hours are Monday to Thursday from 9:00 to 18:30, with a one-hour lunch break, and Friday from 9:00 to 14:30. During July and August, an intensive schedule applies from 9:00 to 15:00.