Payroll Coordinator

Payroll Coordinator
Direct hire
Industry: Large commercial construction company
Hours: Full time
Location: Waltham
Onsite daily for 3 months to train. Once settled, it is 4 days onsite

We're looking for a detail-oriented Payroll Coordinator to join our team and help ensure our employees are paid accurately and on time each week. You will support weekly payroll processing for a high-volume, multi-state workforce of about 700 union and non-union employees.

Responsibilities:

• Process weekly payroll for about 700 union and non-union employees, including time, earnings, deductions, payroll taxes, and net pay.
• Prepare and submit weekly certified payroll reports and maintain supporting documentation.
• Maintain electronic payroll files and payroll setup for union employees, including new employee setup and rate updates.
• Enter approved payroll changes and maintain accurate and up-to-date payroll records.
• Report new hires to applicable state agencies and respond to unemployment inquiries.
• Handle garnishment and tax levy inquiries and complete related payroll system setup.
• Serve as a primary contact for routine employee and manager payroll questions.
• Assist with year-end payroll audits, reconciliations, and other payroll reviews.
• Cross-train with the Payroll Manager on union remittances, market recovery, state payroll tax filings, Forms 940 and 941, and other payroll compliance responsibilities.
• Perform other payroll and administrative duties as needed.

Skills & Experience:

• 2-5 years of experience with multi-state, in-house payroll or equivalent relevant experience.
• Working knowledge of gross-to-net payroll calculations, payroll deductions, and payroll taxes.
• Strong computer skills, including Microsoft Office, particularly Excel, and experience with payroll or accounting software.
• Strong attention to detail and a commitment to accuracy and confidentiality.
• Ability to work independently, meet weekly payroll deadlines, and manage competing priorities.
• Willingness to learn and take on additional payroll compliance responsibilities as the role develops.

Nice to Have:

• Construction or union payroll experience.
• Experience with CMiC.

Depending on relevant experience, the annual salary range is $75,000-$85,000.

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