Parish Business Manager

Job Title Parish Business Manager
Location Immaculate Conception, BVM Church
Part Time Position - 15-20 hours per week

GENERAL DESCRIPTION
The Business Manager maintains and oversees the financial affairs of Immaculate Conception Parish. This position coordinates with other parish staff members, school personnel, parish and finance councils, members of various parish affiliated organizations and the community while simultaneously communicating with the pastor.

DUTIES AND RESPONSIBILITIES

• Keep accurate financial records via QuickBooks (i.e., accounts payable, tuition, financial statements, banking)
• Prepare year-end financial statements, and related narratives, for the Archdiocese and summarized version for parish distribution.
• Prepare quarterly financial statements and coordinate a review of the statements for parish finance council members which meet on a quarterly basis.
• Monitor and implement controls over parish and school receipts and disbursements.
• Maintain accounts payable to ensure timely and accurate payment of vendor invoices which coincides with the parish cash flow.
• Process tuition using the FACTS Management Database. Includes invoicing, applying payments, review of account balances, delinquency calls/notices, credit issuance and coordination with school personnel for BLOCS and other award programs.
• Coordinate our electronic giving program with our partner, ParishSOFT.
• Prepare annual operating budget.
• Submit payroll and 403b contributions on a bi-weekly basis and maintain all payroll data (salary, deductions, insurance contributions, voluntary withholdings, etc.) and related personnel records.
• Maintain sub-ledgers for various parish organizations such as Parents Association, Social Committee, Golf Outing, and other school groups.
• Attend various parish meetings to offer financial assistance and ensure compliance with parish accounting.
• Complete matching gift forms.
• Coordinate with the appropriate Archdiocesan office on financial matters.

PLEASE SUBMIT COVER LETTER AND RESUME TO:

Mary Kate Guerin
Office Manager
Immaculate Conception, BVM Parish
604 West Avenue
Jenkintown, PA 19046
mkguerin@iccjenkintown.org