Office Secretary

We are seeking a proactive and versatile Office Secretary to support our U.S. office in Wood Dale, IL. In this role, you will be responsible for coordinating marketing activities, planning exhibitions, handling office communication with our headquarters in the Netherlands, and supporting daily office operations. This is a dynamic position for someone eager to learn, highly organized, and comfortable wearing multiple hats in a small-office environment.

Tasks

• Coordinate and support marketing activities, including social media, newsletters, and campaigns.
• Plan and organize exhibitions and trade shows, including logistics, communication with vendors, and on-site support.
• Maintain professional email communication with headquarters in the Netherlands.
• Perform basic website updates and adjustments (Webflow).
• Provide office support, including answering phone calls and handling administrative tasks.
• Support coordination with suppliers, customers, and partners as needed.

Requirements

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field (preferred, but not required with strong relevant experience).
• 2–4 years of experience in sales support, marketing coordination, or office management.
• Experience with organizing trade shows or exhibitions is a strong plus.
• Familiarity with B2B environments (industrial, transport, or manufacturing sectors preferred).
• Ability to effectively coordinate between headquarters, suppliers, and customers.
• Basic knowledge of marketing tools (LinkedIn, Canva, Webflow).

Nice-to-haves:

• Fluency in Spanish or another European language.
• Graphic design basics (e.g. Canva, Photoshop, Illustrator).

Benefits

Health, Dental & Vision Insurance – discussable

401(k) Retirement Plan – discussable

Paid Time Off (PTO) – including vacation days, personal days, and paid holidays (15 days total)

Professional Development – opportunities to attend trainings, workshops, and industry exhibitions.

Travel Opportunities – occasional travel for trade shows and exhibitions in the U.S. and possibly abroad.

Your Own Office – a dedicated office setup including a modern standing desk so you can focus and work comfortably.

Small Team Environment – work in a collaborative setting where your contribution has a direct impact.

Growth Potential – hands-on experience across marketing, operations, and office coordination, with room to grow within the company.

Work-Life Balance – fixed daytime schedule (7:30 AM – 4:00 PM) with evenings and weekends free.

We’d love to hear from you! If you are excited about this opportunity and believe you are a great fit, please submit your application including your resume and a short motivation.

Hiring Process:

• After reviewing applications, selected candidates will be invited for an initial in-person or phone interview.
• Final candidates may be asked for a short assignment or practical case relevant to the role.

We look forward to welcoming a new colleague to our team!