Office Manager Temporary

Operational duties:

• Provides secretarial support to Principal

• Maintains updated phone list

• Sorts and date stamps all incoming mail to Principal and Assistant Principal

• Maintains adequate supply inventory and processes supply request forms

• Mandatory attendance at all staff meetings

• Responsible for taking minutes and distributing same for all required

meetings in a timely manner

• Posts mandatory notice for Board meetings

• Mandatory attendance at all Open Houses, Lottery, and other similar events

• Assign duties and supervise the work of clerical office personnel

• Coordination of personnel travel for professional development

HR/Payroll Duties:

• Maintains updated faculty list

• Maintains up-to-date substitute list and provides same to faculty.

• Maintains updated list of terminated employees during school year

• Assist with new hire paperwork

• Follows up with fingerprinting for new hires

• Maintains teacher certification information

• Maintains updated personnel files in compliance

• Maintains filing system as well as set of locked confidential files.

• Process Out-of-Field Waivers and documents same on Excel spreadsheet

• Maintain Time and Attendance for non-exempt employees and approve final

payroll report.

• Leave of Absence/FMLA - Act as liaison between employee and HR

• Workers Compensation Accidents/Incidents - Act as ongoing liaison between

employee and HR until the incident is resolved/closed.

Finance Duties:

• Handling of MSB software. Posting field trips and events for payment, invoicing

students, providing payment reports and follow up for sports, clubs, events,

Jeans Day and other student fees/activities with Sponsor individual. This

includes inputting proper accounting codes for each fee.

• Maintains accurate information for Accounts Payable sending invoices to CSA for

payment processing.

• Handling of Principal Internal checking account, including submission of manual

checks to CSA office for posting.

• Assisting in obtaining W-9 and vendor registration forms for new vendors, if

necessary.

• Submission of employee expense reports to CSA for payment processing.

• Processing parent reimbursement/refunds, if applicable.

• Handling deposits for internal, operational, aftercare and food service account, if

necessary.

• Handle PEX card compliance and receipt submission

• Create school purchase orders via SAGE Intacct and provide necessary

information to support purchase orders.

• Support Principal to obtain quotes for grant requests, if necessary.

• Provide qualified teacher list for the Classroom Teacher Supply Program.

Overall:

• Performs such other tasks and assumes such other responsibilities as the

Director/Principal may from time-to-time assign.

1. Bachelor’s degree Preferred
2. Previous experience preferred
3. Clearinghouse Education and Awareness webpage: https://info.flclearinghouse.com/education-awareness