Office Manager

2025-11-07 to 2025-12-09

STARBOARD RESEARCH & DEVELOPMENT PTY LTD
MOUNT PLEASANT PERTH, WA 6153
OFFICE MANAGER
ANNUAL SALARY: $75K TO $95K

FULL-TIME PERMANENT

Role Overview

The Office Manager is responsible for overseeing the administrative, financial, and operational functions of Starboard Research & Development Pty Ltd (Starboard R&D). This role ensures the smooth running of daily business activities across the practice, including the management of administrative support staff, coordination of the bookkeeper, and supervision of general office operations. The Office Manager plays a key leadership role in coordinating staff, maintaining compliance, managing internal systems, and supporting the companys strategic and operational goals.

Key Responsibilities

1. Office Operations & Administration

• Oversee the day-to-day operations of the office to ensure an organised, efficient, and professional environment.
• Manage administrative support staff, including task allocation, workflow monitoring, and performance guidance.
• Supervise the maintenance and cleanliness of the office, coordinating cleaners, contractors, and service providers
  as required.
• Manage procurement of office supplies, stationery, and equipment, ensuring adequate stock levels and cost efficiency.
• Develop, implement, and maintain internal office policies and procedures to improve workflow and compliance.
• Coordinate internal meetings, schedules, and communications between management and staff.
• Maintain confidentiality and security of company and client information.

2. Financial & Accounting Oversight

• Manage and oversee the work of the external bookkeeper to ensure timely and accurate financial reporting.
• Review and approve bookkeeping outputs, including reconciliations, accounts payable and receivable, and payroll.
• Ensure that financial information is correctly coded, recorded, and aligned with company procedures.
• Prepare internal financial summaries and cash flow updates for management review.
• Liaise with the bookkeeper and directors to monitor budgets, expenditure, and profitability.
• Support management with financial data for decision-making and reporting purposes.

3. Human Resources & Compliance

• Coordinate recruitment, onboarding, induction, and performance management processes.
• Maintain HR records, contracts, and leave registers.
• Ensure compliance with the Fair Work Act 2009, Work Health & Safety standards, and internal company policies.
• Support training, staff development, and team coordination activities.
• Promote a positive, safe, and professional workplace culture.

4. Client & Project Coordination

• Support R&D consultants and management in tracking client deliverables and deadlines.
• Manage client onboarding documentation, engagement letters, and workflow tracking.
• Maintain client databases and project files, ensuring accuracy and confidentiality.
• Coordinate client correspondence, contracts, and administrative follow-ups.
• Assist in the preparation of reports and documentation for project submissions and internal reviews.

5. Business Support & Strategic Coordination

• Assist the Directors with business planning, operational improvement, and implementation of strategic initiatives.
• Monitor operational KPIs, workflow performance, and internal process efficiency.
• Support internal communications, team meetings, and company events.
• Contribute to continuous improvement of administrative systems and templates.

6. Key Skills & Attributes

• Strong organisational, leadership, and multitasking abilities.
• Excellent written and verbal communication.
• High attention to detail and confidentiality.
• Sound understanding of financial processes and business operations.
• Proficient in Microsoft 365, SharePoint, and CRM systems.
• Ability to manage staff, contractors, and competing priorities effectively.

7. Qualifications & Experience

• Bachelors degree or diploma in Business Administration, Accounting, or Management (preferred) or equivalent experience.
• Experience in office management, operations, or administration.
• Demonstrated experience supervising or managing bookkeeping and administrative functions.
• Knowledge of Australian business compliance, payroll, and HR frameworks.

ANNUAL SALARY: $75K TO $95K