Office Manager

2025-11-11 to 2025-12-13

LIFE LIFT BUNBURY
BUNBURY, WA 6230
ANNUAL SALARY: AUD $76,515 to $95,000

OFFICE MANAGER

FULL-TIME - PERMANENT

Position Summary

The Office Manager is responsible for managing the administrative, financial, and operational functions of Life Lift Bunbury. This role ensures efficient coordination of business activities, effective leadership of support staff, and compliance with Australian workplace standards. The position plays a key role in streamlining office operations, managing resources, and providing executive support to the management team to maintain a productive and professional environment.

Key Responsibilities

1. Office and Administrative Management

• Oversee daily operations of the office to ensure organisational efficiency and compliance.
• Develop, implement, and monitor administrative systems and procedures.
• Coordinate meetings, rosters, and communications across departments.
• Supervise and support administrative staff to ensure high performance and professionalism.
• Manage office supplies, facilities, and contracts with external vendors.

2. Financial Administration

• Prepare and monitor budgets, forecasts, and financial reports.
• Process accounts payable and receivable, payroll documentation, and reconciliations.
• Maintain accurate financial records in line with accounting and taxation requirements.
• Support management with financial analysis and reporting.
• Liaise with accountants and auditors as required.

3. Human Resources and Staff Coordination

• Support recruitment, onboarding, and training of new employees.
• Maintain staff records including timesheets, contracts, and leave registers.
• Oversee employee performance appraisals and professional development.
• Ensure compliance with Fair Work and Work Health & Safety (WHS) legislation.
• Promote a positive workplace culture and employee engagement.

4. Communication and Stakeholder Liaison

• Act as the main point of contact for internal and external communications.
• Draft correspondence, reports, and business documents for management.
• Liaise with suppliers, clients, and external partners professionally.
• Assist in planning and coordinating company events, meetings, and projects.

5. Data and Operational Management

• Manage office data systems, databases, and information management processes.
• Maintain accurate records and ensure data confidentiality and security.
• Develop and generate operational and performance reports for management.
• Identify opportunities for process improvements and efficiency gains.

Qualifications and Experience

Essential:

• Bachelors Degree or equivalent qualification in Business Administration, Management, or related field
• Minimum 2-3 years experience in administration or office management.
• Strong understanding of budgeting, financial reporting, and HR processes.
• Excellent organisational, leadership, and communication skills.
• High level of computer literacy (Microsoft Office Suite, database systems).

Desirable:

• Experience in data reporting and operational analysis.
• Familiarity with Western Australian workplace and WHS standards.
• Background in healthcare, rehabilitation, or community services sectors.

Core Competencies

• Leadership & Team Management: Motivates and supervises administrative staff effectively.
• Organisational Skills: Manages multiple priorities with strong attention to detail.
• Analytical Thinking: Able to interpret data and generate insights for improvement.
• Communication: Clear, professional, and effective across all levels.
• Adaptability: Thrives in dynamic, fast-paced work environments.
• Integrity & Confidentiality: Maintains professionalism in handling sensitive information.

ANNUAL SALARY: AUD $76,515 to $95,000