Office Manager

Who We Are

NEXT Ventures is where ambition takes shape and movement becomes momentum. As a global platform revolutionising access to performance-based capital, we empower the world's most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm—220,000+ daily users from 170+ nations, each chasing greatness in their own way.

Your Role in Our Mission

The operational backbone of our hub — making sure the office runs smoothly, new joiners land on Day 1 fully set up, and every team member has the space, supplies, equipment, and travel support they need to do their best work. Partnering with the People team, IT, Finance, and external vendors to keep day-to-day administration accurate, responsive, and seamless.

How You'll Make an Impact

New Joiner Onboarding

• Coordinate end-to-end onboarding for new hires: documentation collection and Day 1 readiness — desk, access card, welcome kit, and orientation logistics.

• Partner with IT to ensure laptops, peripherals, phones, software licenses, and system access are provisioned and tested before the start date.

• Be the friendly first point of contact for new joiners' admin and workplace questions, resolving or routing them quickly.

• Keep onboarding checklists, trackers, and records accurate and up to date.

Office Building & Facility Management

• Keep the office running day to day: front desk, meeting rooms, cleanliness, seating, and general upkeep.

• Liaise with building management on maintenance, access, security, parking, and facility requests or issues.

• Manage facilities vendors (cleaning, maintenance, security, fit-out) — scheduling, quality checks, and coordinating payments with Finance.

• Conduct regular walkthroughs to pre-empt issues and keep the workplace safe, functional, and presentable.

Pantry & Office Supplies

• Own pantry stock — monitor consumption, replenish supplies, and manage relationships with pantry and grocery vendors.

• Maintain stationery and consumables inventory; reorder before stock runs out.

• Track spend against budget and flag anomalies or opportunities to optimise.

Travel & Logistics (Business Trips)

• Arrange business travel for employees — flights, accommodation, ground transport, and itineraries — in line with company travel policy.

• Coordinate travel documentation and visa support for business trips where required.

• Manage bookings, changes, and cancellations; reconcile travel expenses and invoices with Finance.

• Serve as the go-to contact for travel queries and on-trip support.

IT Asset Management

• Maintain the office asset register: issuance, returns, repairs, replacements, and write-offs.

• Partner with IT to track laptops, peripherals, phones, access cards, and licenses across their lifecycle.

• Coordinate asset provisioning for joiners and recovery for leavers; keep records audit-ready.

• Triage and route basic IT and equipment requests, and close the loop with employees.

What You Bring

• 4 years + of experience in HR administration, office administration, facilities, or a combined HR–Admin role — ideally in a fast-paced tech, fintech, or financial services environment.

• Hands-on experience with onboarding coordination, office and vendor management, and travel arrangements.

• Strong organisational skills and attention to detail; comfortable juggling multiple requests and priorities at once.

• A proactive, service-minded approach — you anticipate needs and solve problems before they escalate.

• Comfortable with HRIS and admin tools and spreadsheets (e.g., BambooHR, Workday, Google Workspace, Excel).

• Discretion and reliability in handling sensitive employee information.

• Bachelor's degree preferred.

Your X-Factor

• A quiet problem-solver — you sort things out before anyone knew there was an issue, and take genuine pride in a Day 1 that goes flawlessly.

• Detail-oriented as a default — whether it's an asset register, a pantry reorder, or a travel itinerary, your records are always accurate and your follow-through is dependable.

• Commercially minded — you track spend, flag anomalies, and look for optimisation opportunities without being asked.

• A reliable connector between teams — you navigate People, IT, Finance, and vendors fluently, and close loops without letting things fall through the cracks.

• Calm and adaptable in a fast-paced environment — you thrive when the pace picks up and don't need every process spelled out to deliver a great outcome.

Your Journey After Applying

1. 30-minute HR interview with the Talent Acquisition team.

2. 45-minute Problem Solving Interview (hiring manager).

3. 60-minute Bar Raiser Interview with CPO.

Why Join NEXT

At NEXT Ventures, we believe the right talent fuels breakthrough innovation. If you're driven to make people's working lives seamless and want to shape the future of a high-growth global fintech, we'd love to meet you. Join our team of bold thinkers where every detail counts and every person matters.

Apply now and be part of our journey — the future is calling, and it starts with you.